Victoria State Office

Document legalisations (apostille and authentications) and Certificate of No Impediment to Marriage for Victoria are provided through the Melbourne Passport Office between the hours of 8.30am and 1.00pm Monday to Friday. 

Due to a significant increase in the Notarials (document legalisation) workload, a same day service will not offered at this time.  The turnaround in processing will now be two business days until further notice.  Clients may wish to consider using the mail in service.

Further enquiries


  • Australia’s Ambassador and Permanent Representative to the World Trade Organization will be in Melbourne on 7 August for mid-term consultations.
  • The Australia America Leadership Dialogue will be held in Melbourne 6-8 August.
  • Australia’s Consul-General to Chennai, India will be in Melbourne 24-25 August for mid-term consultations.
  • Australia’s Ambassador to Germany (with non-resident accreditation to Switzerland and Liechtenstein) will be in Melbourne 10-11 September for mid-term consultations.

What’s New

Diplomatic Briefing - Laos

John Williams addressing attendees at the Diplomatic Briefing

Australian Ambassador to Laos, H.E. Mr John Williams gave a diplomatic briefing on current political, economic and development environment in Laos, Laos’ regional relationships and the bilateral relationship between our two countries. The Ambassador spoke about Australia’s well regarded aid program spanning 5 decades and highlighted the significance of the rapidly developing hydro-power industry. 2016 is a big year for Laos, holding the position of chair of ASEAN.

LaunchPad Pop-up - Start-Ups and Innovation

Australia's Ambassador to Israel addressing 100 attendees at the LaunchPad pop-up event

Australian Ambassador to Israel, H.E. Mr Dave Sharma was the keynote speaker at a LaunchPad Pop-up Event recently. The event gave the 100+ attendees a snapshot into what makes a successful culture for start-ups and innovation by comparing Israel vs Australia's approach to this space. The Ambassador spoke about why the "start up nation" is so successful – there are more Israeli companies on the Nasdaq than all of Europe, India, China and Japan combined. He was joined on a panel  by Holly Ransom and Nathan Cher, speaking about the current Australian system for innovation, questioning if Australia does enough. This was facilitated by Jan Owen, CEO Foundation for Young Australians. Three young entrepreneurs then pitched their ideas to the panel with each being offered guidance and connections.

 Dave Sharma, Jan Owen, Nathan Cher and Holly Ransom on the panel

Australian Government Leaders Network 

Mr Peter van Vliet prenting to Australian Government Leaders Network

Australian Government Leaders Network Victoria met on Wednesday 22 July to discuss Agency Integration Case Studies. DFAT State Director John Richardson and Mr Peter van Vliet, Regional Director Victoria/Tasmania, Department of Immigration and Border Protection presented on the integration experience of DFAT/AusAID and Immigration/Customs.

International Media Visit

International Media Visit delegation at Lunch with Parliamentarians and other journalists 

State Director, John Richardson, hosted a lunch for a group of senior media figures from Mexico, Indonesia, Republic of Korea (ROK) and Turkey, which together with Australia form the MIKTA group.  MIKTA is an innovative partnership and informal consultative forum based on shared values and interests, aimed at advancing the common interests of the international community.  The Presiding Officers of Parliament together with a number of Victorian journalists and senior officials discussed Victoria’s international engagement and rich multicultural society with the group.

Consular Corps Tour to Ballarat 16-17 June 2015

Consular Corps at Ballarat Wildlife Park

The Victorian Consular Corps visited Ballarat on 16-17 June 2015 as guests of the Victorian State Office of DFAT.  The visit showcased the exciting economic potential of the region with advanced manufacturing and high value added agribusiness, tapping into global supply chains, represented by Gekko Systems, Albins Performance Transmissions and Hakubaku Australia.  The City of Ballarat presented a vision of where the town and region is going while Ballarat Wildlife Park, Sovereign Hill, and the Museum of Australian Democracy at Eureka highlighted the region’s rich cultural and historical heritage.

Book Launch: Jim Plim: Ambassador Extraordinary
Mr Patrick Moore, President AIIA Victoria; Mr Jeremy Hearder, author; Dr Peter Edwards, guest speaker and Mr John Richardson, State Director, DFAT

The Victoria State Office in association with the Australian Institute of International Affairs Victoria Branch hosted the Melbourne book launch of the biography of Sir James Plimsoll, Jim Plim: Ambassador Extraordinary by Jeremy Hearder on 27 May 2015.  Author and former diplomat, Jeremy Hearder, together with Dr Peter Edwards, author of Arthur Tange: Last of the Mandarins provided an engaging overview of Australia’s post war diplomacy told through the lives of two of its most towering figures.  

More recent events

Visits, events and business briefings

Our locations

Melbourne Passport Office

You can lodge your application for an Australian Passport at an Australian Post outlet.

In certain circumstances you may lodge at our Passport Office.

Lodgement is by appointment only. Please note payment is accepted by EFTPOS (in person) or credit card (Visa or MasterCard) only.

Please phone the Australian Passport Information Service on 131 232 for enquires regarding your application and to schedule your appointment.

Passport services

  • Phone: 131 232 (8am to 8pm Monday to Friday, 8:30am to 5pm Weekends and most public holidays)
  • Email:

Authentications, Apostilles and Certificates of No Impediment)

Refer to the Legalising documents page for forms, costs and other important information.


Telephone: 1300 935 260


Level 2, Collins Square, 747 Collins Street,
Docklands VIC 3008

Postal address (for authentications, apostilles or Certificates of No Impediment to Marriage)

Australian Passport Office
Authentication Section
GPO Box 1588

Office hours

8:30am to 1:00pm Monday to Friday (document legalisations, authentications and Apostilles and Certificates of No Impediment to Marriage)

8:30am to 4:00pm Monday to Friday (passport services)

Victoria State Office

Passports and documents for legalisation cannot be lodged at the Victoria State Office.


Level 14, 55 Collins Street,
Melbourne VIC 3000

Telephone: (03) 9221 5555
Postal address: GPO Box 784, Melbourne Vic 3001

About us

Some may wonder why the Department of Foreign Affairs and Trade has State Offices. The old distinctions between domestic and foreign and trade policies were never particularly clear, but as a result of the increasingly globalised world we live in, are ever more blurred. It is therefore essential that DFAT maintains strong linkages with the broader community, participating in international relations and trade, at the state and local government level, with business, with academia and with NGOs.

The Victoria State Office helps DFAT in this important task, providing a range of services in support of our Portfolio Ministers and Parliamentary Secretary, assisting the Victorian Government in its overseas endeavours, maintaining contact with the business community and assisting the general public, where needed, with consular services.

Economic Diplomacy

Economic diplomacy is a key priority for the Department of Foreign Affairs and Trade.  The Charter on Economic Diplomacy and Australian Business outlines the services the Foreign Affairs and Trade portfolio provides to business.  The department also maintains a business engagement page with useful information, resources and updates for business.

The Victoria State Office plays a key role in delivering economic diplomacy in Victoria in close consultation with business and the State Government of Victoria. The Victoria State Office can assist arranging speakers and putting your business in touch with relevant contacts in our international network.

Business Victoria is a comprehensive online resource designed to help you start, run and grow your business managed by the State Government of Victoria.


The Victoria State Office provides protocol services to the Consular Corps. These services include processing of arrival and departure notifications, diplomatic visa renewals and issue of identity cards, airport facilitation for foreign dignitaries and representation at Corps’ functions.


Watch videos from the Victoria State Office on YouTube

Last Updated: 10 March 2015
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