Victoria State Office

Document legalisations (apostille and authentications) and Certificate of No Impediment to Marriage for Victoria are provided through the Melbourne Passport Office between the hours of 8.30am and 1.00pm Monday to Friday. 

Due to a significant increase in the Notarials (document legalisation) workload, a same day service will not offered at this time.  The turnaround in processing will now be two business days until further notice.  Clients may wish to consider using the mail in service.

Further enquiries


  • Why ASEAN and Why Now? This business seminar gives you the opportunity to talk with Australia’s top diplomats and Senior Trade Commissioners in ASEAN who will outline the opportunities and challenges presented by the introduction of the ASEAN Economic Community.  Free event at Melbourne Town Hall.  Register at
  • Australia’s Ambassador to Germany (with non-resident accreditation to Switzerland and Liechtenstein) will be in Melbourne 10-11 September for mid-term consultations.
  • Australia’s Consul-General to New York will be in Melbourne 7 December for mid-term consultations.
  • Australia’s Ambassador to Turkey will be in Melbourne on 15 December for mid-term consultations.

Please email for further information about upcoming visits and events.

What’s New

Central Europe Business Forum

John Richardson addressing the Forum

Victoria State Director, John Richardson, delivered the keynote address to the Central Europe Business Forum on 12 August, highlighting the significant changes underway in the Central European economies, with the strong transition from planned to market-based economies, delivering higher growth rates than in the rest of Europe. The Australian Government was working to expand relations with Central Europe as new opportunities opened up for Australian business in both the trade and investment space.  In addition to traditional Australian exports such as resources and wine, high value added products and solutions with embedded IP and capabilities, not available locally and customised to the client, were needed; these were just the strengths of many Australian and Victorian SMEs.

China-Australia Free Trade Agreement Outreach

Estelle Parker presenting on the China Australia Free Trade Agreement

On 13 August, Estelle Parker, Deputy State Director, briefed Victorian businesses on the China-Australia Free Trade Agreement.  Business representatives were interested to learn how the FTA will affect their sector when it comes into force, particularly the improved access for agriculture and dairy and best-ever access for Victoria’s significant services sector into the China market.  The event was organised by ShineWing Australia in partnership with the Australia China Business Council.

Consular Corps Tour of Victoria University and AFL Game

Consular Corps with VU and DFAT Staff

On Thursday 6 August, members of the Consular Corps attended a tour of the Institute of Sport, Exercise and Active Living (ISEAL) at Victoria University (VU). ISEAL provides sophisticated and technologically advanced world-class elite athlete training facilities. The Consular Corps visited these facilities including the ‘Altitude Hotel’ for building the cardiovascular strength of elite athletes by living in a low oxygen environment. VU’s Altitude Hotel is one of only two such facilities in Australia. The Vice Chancellor Peter Dawkins then hosted lunch for the Consular Corps with VU staff.

VU Vice Chancellor with Consuls-General from Spain and Chile

VU then hosted the Consular Corps to an Australian Football League (AFL) game on Saturday 8 August 2015 during Round 19 - the Multicultural Round. The Multicultural Round is themed to celebrate the AFL’s cultural diversity and the role multicultural communities have played in the game over the last 150 years. Players from culturally diverse backgrounds make up 15 per cent of the AFL player list. Since it started in 2005, the AFL Multicultural Program has ensured that more than 150,000 people from migrant families have experienced AFL games and come into contact with their own local football communities.

Diplomatic Briefing – World Trade Organisation

H.E. Mr Hamish McCormick addressing stakeholders

Australian Ambassador and Permanent Representative to the World Trade Organisation (WTO) in Geneva H.E. Mr Hamish McCormick gave a diplomatic briefing on Friday 7 August. He discussed current WTO developments including negotiations that are being jointly led by Australia on a services-only free trade agreement known as the Trade in Services Agreement (TiSA).

Diplomatic Briefing - Laos

John Williams addressing attendees at the Diplomatic Briefing

Australian Ambassador to Laos, H.E. Mr John Williams gave a diplomatic briefing on current political, economic and development environment in Laos, Laos’ regional relationships and the bilateral relationship between our two countries. The Ambassador spoke about Australia’s well regarded aid program spanning 5 decades and highlighted the significance of the rapidly developing hydro-power industry. 2016 is a big year for Laos, holding the position of chair of ASEAN.

LaunchPad Pop-up - Start-Ups and Innovation

Australia's Ambassador to Israel addressing 100 attendees at the LaunchPad pop-up event

Australian Ambassador to Israel, H.E. Mr Dave Sharma was the keynote speaker at a LaunchPad Pop-up Event recently. The event gave the 100+ attendees a snapshot into what makes a successful culture for start-ups and innovation by comparing Israel vs Australia's approach to this space. The Ambassador spoke about why the "start up nation" is so successful – there are more Israeli companies on the Nasdaq than all of Europe, India, China and Japan combined. He was joined on a panel  by Holly Ransom and Nathan Cher, speaking about the current Australian system for innovation, questioning if Australia does enough. This was facilitated by Jan Owen, CEO Foundation for Young Australians. Three young entrepreneurs then pitched their ideas to the panel with each being offered guidance and connections.

 Dave Sharma, Jan Owen, Nathan Cher and Holly Ransom on the panel

More recent events

Visits, events and business briefings

Our locations

Melbourne Passport Office

You can lodge your application for an Australian Passport at an Australian Post outlet.

In certain circumstances you may lodge at our Passport Office.

Lodgement is by appointment only. Please note payment is accepted by EFTPOS (in person) or credit card (Visa or MasterCard) only.

Please phone the Australian Passport Information Service on 131 232 for enquires regarding your application and to schedule your appointment.

Passport services

  • Phone: 131 232 (8am to 8pm Monday to Friday, 8:30am to 5pm Weekends and most public holidays)
  • Email:

Authentications, Apostilles and Certificates of No Impediment)

Refer to the Legalising documents page for forms, costs and other important information.


Telephone: 1300 935 260


Level 2, Collins Square, 747 Collins Street,
Docklands VIC 3008

Postal address (for authentications, apostilles or Certificates of No Impediment to Marriage)

Australian Passport Office
Authentication Section
GPO Box 1588

Office hours

8:30am to 1:00pm Monday to Friday (document legalisations, authentications and Apostilles and Certificates of No Impediment to Marriage)

8:30am to 4:00pm Monday to Friday (passport services)

Victoria State Office

Passports and documents for legalisation cannot be lodged at the Victoria State Office.


Level 14, 55 Collins Street,
Melbourne VIC 3000

Telephone: (03) 9221 5555
Postal address: GPO Box 784, Melbourne Vic 3001

About us

Some may wonder why the Department of Foreign Affairs and Trade has State Offices. The old distinctions between domestic and foreign and trade policies were never particularly clear, but as a result of the increasingly globalised world we live in, are ever more blurred. It is therefore essential that DFAT maintains strong linkages with the broader community, participating in international relations and trade, at the state and local government level, with business, with academia and with NGOs.

The Victoria State Office helps DFAT in this important task, providing a range of services in support of our Portfolio Ministers and Parliamentary Secretary, assisting the Victorian Government in its overseas endeavours, maintaining contact with the business community and assisting the general public, where needed, with consular services.

Economic Diplomacy

Economic diplomacy is a key priority for the Department of Foreign Affairs and Trade.  The Charter on Economic Diplomacy and Australian Business outlines the services the Foreign Affairs and Trade portfolio provides to business.  The department also maintains a business engagement page with useful information, resources and updates for business.

The Victoria State Office plays a key role in delivering economic diplomacy in Victoria in close consultation with business and the State Government of Victoria. The Victoria State Office can assist arranging speakers and putting your business in touch with relevant contacts in our international network.

Business Victoria is a comprehensive online resource designed to help you start, run and grow your business managed by the State Government of Victoria.


The Victoria State Office provides protocol services to the Consular Corps. These services include processing of arrival and departure notifications, diplomatic visa renewals and issue of identity cards, airport facilitation for foreign dignitaries and representation at Corps’ functions.


Watch videos from the Victoria State Office on YouTube

Last Updated: 10 March 2015
Australian Passports Office - a secure, efficient passports service for Australia. - every traveller, every trip.

Free Trade Agreements

Opening market opportunities, boosting growth, investment and jobs.

Australia's Trade Agreements

Business Envoy

Business Envoy is a bi-monthly online publication that connects DFAT with business.

Business Envoy