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Appendix 2

Staffing overview

Note: All figures in tables 16–24 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

Table 16. Employees by classification, gender and location (excluding locally engaged employees overseas)
Classification* Female Male Total Staff Total Staff
  Canberra State Offices Overseas Canberra State Offices Overseas 30 June 2003 30 June 2002
APS Level 1 0 6 0 0 1 0 7 16
APS Level 2 23 50 1 12 7 1 94 124
APS Level 3 39 51 4 19 13 3 129 139
APS Level 4 65 30 33 46 11 21 206 276
APS Level 5 61 25 33 33 8 12 172 120
APS Level 6 76 2 58 101 9 43 289 355
Exec. Level 1 92 4 34 196 8 83 417 455
Exec. Level 2 42 0 29 101 2 71 245 252
Non-SES Unattached*** 72 0 0 51 0 0 123 ***
SES Band 1 13 1 11 32 1 34 92 99
SES Band 2 4 0 6 18 0 24 52 56
SES Band 3 0 0 2 5 0 8 15 12
SES (Spec.) Band 1 0 0 0 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 0 0 0 1 2
SES Unattached*** 3 0 0 10 0 0 13 ***
Director of Safeguards** 0 0 0 1 0 0 1 **
Secretary 0 0 0 1 0 0 1 1
Cadet 2 0 0 4 0 0 6 3
Graduate APS 30 0 0 22 0 0 52 41
Medical Officer Cl. 2 0 0 2 0 0 4 6 6
Medical Officer Cl. 4 0 0 0 1 0 0 1 1
Total 523 169 213 654 60 304 1 923 1 959
* Broadband classifications applicable to APS1–6, Exec Levels 1–2, cadets and graduates are identified at Table 24 on page 299.
** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director-General of the Australian Safeguards and Non-Proliferation Office. Counted as a specialist SES in the previous year’s data.
*** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act. Not reported separately in previous years.


Table 17. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time
Ongoing employees Non-ongoing employees Total Total
Full-time Part-time Full-time Part-time 30 June 2003 30 June 2002
1 747 81 80 15 1 923 1 959


Table 18. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)
Category Female Male Total
30 June 2003
Total
30 June 2002
Ongoing employees 840 988 1 828 1 826
Non-ongoing employees 65 30 95 133
Overseas employees* (locally engaged employees) 717 696 1 413 1 472
Total 1 622 1 714 3 336 3 431
* Includes permanent and contract employees.


Table 19. Senior Executive Service by level and location
Category Canberra State Offices Overseas Total
30 June 2003
Total
30 June 2002
SES Band 1 45 2 21 68 72
SES Band 2 22 0 4 26 31
SES Band 3 5 0 0 5 4
SES (Spec.) Band 1 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 1 1
Director of Safeguards* 1 0 0 1 1
Head of Mission Band 1 0 0 24 24 27
Head of Mission Band 2 0 0 26 26 25
Head of Mission Band 3 0 0 10 10 8
Secretary 1 0 0 1 1
SES unattached** 13 0 0 13 **
Total 89 2 85 176 171
* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, long service leave, seconded to other agencies & staff covered by the Members of Parliament (Staff) Act. Not reported separately in previous years.


Table 20. Senior Executive Service by gender
Category Female Male Total
30 June 2003
Total
30 June 2002
SES Band 1 22 46 68 72
SES Band 2 6 20 26 31
SES Band 3 0 5 5 4
SES (Spec.) Band 1 0 1 1 1
SES (Spec.) Band 2 1 0 1 1
Director of Safeguards* 0 1 1 1
Head of Mission Band 1 3 21 24 27
Head of Mission Band 2 4 22 26 25
Head of Mission Band 3 2 8 10 8
Secretary 0 1 1 1
SES unattached** 3 10 13 **
Total 41 135 176 171
* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, long service leave, seconded to other agencies & staff covered by the Members of Parliament (Staff) Act. Not reported separately in previous years.


Table 21. Senior Executive Service: gains and losses during the year
  Total
Commenced in the department* 19
Separated from the department 14
* Includes promotions of non-SES staff to the SES from within the department.


Table 22. Senior Executive Service: inter-agency mobility during the year*
  Band 1 Band 2 Band 3 Total
To the department 1 0 1 2
From the department 2 1 2 5
* Includes SES staff on temporary movement to or from other agencies.


Table 23. Employees by location and gender as at 30 June 2003
Location/Overseas
Post Region
Australia
based:
female
Australia
based:
male
Australia
based:
total
Locally
engaged:
female
Locally
engaged:
male
Locally
engaged:
total
Canberra 523 654 1177
Overseas post region
North Asia 32 32 64 108 71 179
South and South-East Asia 54 82 136 189 244 433
Americas 33 40 73 92 75 167
Europe 49 80 129 201 167 368
New Zealand and the South Pacific 24 30 54 63 71 134
Middle East and Africa 21 40 61 64 68 132
Subtotal 213 304 517 717 696 1 413
State and territory offices
New South Wales 61 13 74
Northern Territory 2 3 5
Queensland 31 9 40
South Australia 10 5 15
Tasmania 3 3 6
Victoria 44 17 61
Western Australia 18 10 28
Subtotal 169 60 229
Total 905 1018 1 923 717 696 1 413


Table 24. Employees covered by the Certified Agreement and Australian Workplace Agreements (AWAs) as at 30 June 2003
  Certified Agreement AWA  
Classification Salary range
($)
No. Salary range
($)
No. Total
APS Level 1–3 Broadband 1 (includes graduates and cadets) 28 994–40 336 287 16 405–32 811 6 293
APS Level 4–5 Broadband 2 42 978–49 264 389 * 3 392
APS Level 6–Exec. Level 1 Broadband 3 51 428–70 076 775 64 601–84 693 7 782
Exec. Level 2 Broadband 4 72 269–84 693 245 88 523–97 397 **28 273
Medical Officers 95 190–106 902 6 * 1 7
Sub-total non-SES 1 702 45 1 747
SES n/a n/a 105 191–190 260 175 175
Sub-total SES 175 175
Total 1 702 220 1 922 #
n/a: Not applicable
* Where there is a possibility that payments to individuals may be identified ( ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.
** Includes Broadband 4 staff acting in Head of Mission (HOM) SES positions overseas.
# The Secretary has not been included in this table as the relevant salary is set by Prime Ministerial Determinations and does not come under any of the above categories.
Note: Details of non-salary benefits are provided in Section 3—Corporate Management and Accountability.


Table 25. Ratings distribution by level, location and gender*
  Unsatisfactory Effective Fully
Effective
Superior
(20%)
Outstanding
(10%)
Female 0.6% 11.5% 55.4% 21.8% 10.8%
Male 0.9% 9.9% 61.3% 18.7% 9.3%
Australia 1.0% 11.6% 56.7% 20.6% 10.0%
Overseas 0.0% 7.9% 63.5% 18.8% 9.9%
BB1 (APS level 1–3) 2.9% 20.2% 47.1 % 20.2% 9.6%
BB2 (APS level 4–5) 1.4% 12.9% 55.9% 19.8% 10.0%
BB3 (APS level 6–EL1) 0.0% 7.9% 62.1% 20.0% 9.9%
BB4 (Exec level 2) 0.0% 7.0% 61.7% 21.0% 10.3%
SES 0.0% 9.2% 60.1% 20.8% 9.8%
* Totals may not equal 100 per cent due to rounding.
Staff who have worked less than 3 months of the cycle, non-ongoing staff who have worked less than 12 months in the department plus three months of the current performance cycle and some seconded staff are not eligible to participate in the performance management system.


Table 26. Performance bonus payments by level: 2001–02 performance cycle
Number Aggregated
Amount
($’000)
Average
Amount ($)
Range of
Payments ($)
BB1 111 173 1 558 290–4 840
BB2 (APS level 4–5) 192 188 980 430–5 911
BB3 (APS level 6–EL1) 459 947 2 063 514–8 409
BB4 (Exec level 2) 205 614 2 996 723–10 163
SES (including heads of mission) 152 1 050 6 908 2 809–21 095
Total 1 119 2 972    


Table 27. Training days
Location Number of training days
2002–03
Overseas posts: Australia-based 3 653
Overseas posts: Locally engaged 8 029
State offices 300
Divisions 6 388
Language training 10 589
Graduate training 1 630
Total number of training days 30 589
Average days of training per employee 9.1


Table 28. Training costs
Location Amount ($)
2002–03
Overseas posts: Australia-based 427 898
Overseas posts: Locally engaged 1 019 550
State offices 38 977
Divisions 257 107
Training and Development Section * 919 575
Language Training ** 2 599 568
Information Technology Training 160 000
Total expenditure 5 422 675
Percentage of expenditure on training of total salary costs 2.9
* Includes training in management / leadership, finance, and professional skills training, but does not include specialist training provided by divisions such as consular, trade policy and human rights courses.
** Includes language training both in Australia and in-country where paid for by the department’s Training and Development Section, but does not include language training paid for by posts.

 

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