Annual Report 2004-2005
 

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1. Overviews2. Performance3. Corporate4. Appendixes5. Financials6. Glossaries and Compliance Index

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Appendix 2

Staffing overview

Note: All figures in tables 16–24 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

TABLE 16. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)
  Female Male Total Staff Total Staff
Classification* Canberra State Offices Overseas Canberra State Offices Overseas 30 June 2005 30 June 2004
APS Level 1 0 0 0 0 0 0 0 20
APS Level 2 11 77 0 10 27 0 125 108
APS Level 3 35 50 4 13 13 1 116 127
APS Level 4 74 20 35 38 5 26 198 192
APS Level 5 80 51 26 31 13 16 217 189
APS Level 6 95 0 28 74 8 36 241 272
Exec. Level 1 130 10 37 190 8 95 470 430
Exec. Level 2 55 2 27 106 0 69 259 254
Non SES Unattached** 61 0 0 44 0 0 105 116
SES Band 1 15 1 13 33 0 32 94 97
SES Band 2 5 0 5 15 1 27 53 50
SES Band 3 1 0 1 4 0 10 16 15
SES (Spec.) Band 1 0 0 0 2 0 0 2 1
SES (Spec.) Band 2 1 0 0 0 0 0 1 1
SES Unattached** 4 0 0 12 0 0 16 13
Director of Safeguards*** 0 0 0 1 0 0 1 1
Secretary 0 0 0 1 0 0 1 1
Cadet 3 0 0 4 0 0 7 6
Graduate APS 33 0 0 24 0 0 57 50
Medical Officer Cl. 2 0 0 1 0 0 5 6 6
Medical Officer Cl. 4 0 0 0 1 0 0 1 1
Total 603 211 177 603 75 317 1986 1950

* Broadband classifications applicable to APS1–6, Exec Levels 1–2, cadets and graduates are identified at Table 24 on page 261.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

TABLE 17. ONGOING AND NON-ONGOING EMPLOYEES
(EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME
Ongoing employees Non-ongoing employees Total Total
Full-time Part-time Full-time Part-time 30 June 2005 30 June 2004
1740 98 109 39 1986 1950

TABLE 18. EMPLOYEES BY CATEGORIES OF EMPLOYMENT
(AS DEFINED UNDER SECTIONS 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)
Category Female Male Total 30 June 2005 Total 30 June 2004
Ongoing employees 892 946 1838 1817
Non-ongoing employees 99 49 148 133
Overseas employees* (locally engaged employees) 719 684 1403 1406
Total 1710 1679 3389 3356

* Includes permanent and contract employees.

TABLE 19. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION
Category Canberra State Offices Overseas Total 30 June 2005 Total 30 June 2004
SES Band 1 48 1 23 72 73
SES Band 2 20 1 7 28 27
SES Band 3 5 0 0 5 4
SES (Spec.) Band 1 2 0 0 2 1
SES (Spec.) Band 2 1 0 0 1 1
Director of Safeguards* 1 0 0 1 1
Head of Mission Band 1 0 0 22 22 24
Head of Mission Band 2 0 0 25 25 23
Head of Mission Band 3 0 0 11 11 11
Secretary 1 0 0 1 1
SES unattached** 16 0 0 16 13
Total 94 2 88 184 179

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act.

TABLE 20. SENIOR EXECUTIVE SERVICE BY GENDER
Category Female Male Total
30 June 2005
Total
30 June 2004
SES Band 1 23 49 72 73
SES Band 2 6 22 28 27
SES Band 3 1 4 5 4
SES (Spec.) Band 1 0 2 2 1
SES (Spec.) Band 2 1 0 1 1
Director of Safeguards* 0 1 1 1
Head of Mission Band 1 6 16 22 24
Head of Mission Band 2 4 21 25 23
Head of Mission Band 3 1 10 11 11
Secretary 0 1 1 1
SES Unattached** 4 12 16 13
Total 46 138 184 179

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and covered by the Members of Parliament (Staff) Act.

TABLE 21. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR
  Total
Commenced in the department* 20
Separated from the department 15

* Includes promotions of non-SES staff to the SES from within the department.

TABLE 22. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*
  Band 1 Band 2 Band 3 Total
To the department 1 1 1 3
From the department 1 3 1 5

* Includes SES staff on temporary movement to or from other agencies.

TABLE 23. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2005
Location/ Overseas Post Region Australia-based: female Australia-based: male Australia-based: total Locally engaged: female Locally engaged: male Locally engaged: total
Canberra
Subtotal 603 603 1206
Overseas Post Region
North Asia 19 40 59 95 70 165
South and South-East Asia 42 79 121 192 236 428
Americas 26 44 70 98 77 175
Europe 49 70 119 189 153 342
New Zealand and the South Pacific 27 34 61 74 74 148
Middle East and Africa 14 50 64 71 74 145
Subtotal 177 317 494 719 684 1403
State and Territory Offices
New South Wales 73 18 91
Northern Territory 4 2 6
Queensland 38 14 52
South Australia 12 6 18
Tasmania 3 3 6
Victoria 55 24 79
Western Australia 26 8 34
Subtotal 211 75 286
Total 991 995 1986 719 684 1403

TABLE 24. EMPLOYEES COVERED BY THE CERTIFIED AGREEMENT AND AUSTRALIAN WORKPLACE AGREEMENTS AS AT 30 JUNE 2005
  Certified Agreement AWA    
Classification Salary range ($) No. Salary range ($) No. Total
APS Level 1–3 Broadband 1 (includes graduates and Indigenous cadets) 32 614 – 45 514 312 n.a. 0 312
APS Level 4–5 Broadband 2 48 453 – 55 524 431 * 2 433
APS Level 6–Exec. Level 1 Broadband 3 57 849 – 81 075 758 70 510 – 92 182 6 764
Exec. Level 2 Broadband 4** 85 768 – 99 206 254 86 000 – 113 775 32 286
Medical Officers 95 828 – 120 250 6 * 1 7
Sub-total non-SES   1 761   41 1 802
SES*** n.a. 0 113 775 – 205 786 182 182
Sub-total SES   0   182 182
Total   1 761   223 1 984#

n.a. not applicable

* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

** Includes Broadband 4 staff acting in Head of Mission SES positions overseas.

*** The DIrector General of Australian Safeguards and Non-Proliferation Office has not been included in this table as his remuneration is set by the Remuneration Tribunal.

# The Secretary has not been included in this table as his remuneration is set by Prime Ministerial Determinations and does not come under any of the above categories.

Performance pay

Performance bonuses paid during 2004–05, as shown in the following table, relate to the 2003–04 performance appraisal cycle. Non-SES employees were entitled to be paid a bonus or (where applicable) receive a pay point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 20 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as Outstanding advance one pay point and receive a 6 per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay point or, if they are at the top of a broadband, receive a 6 per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following year to advance a pay point. Employees rated Fully Effective receive a 3 per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Certified Agreement.

The cash value of performance-related bonuses and pay point movements for the 2003–04 performance cycle was $4.9 million (compared to $4.0 million for 2002–03). The increase in costs is attributed to changes introduced in the Certified Agreement 2003–06 which introduced new top pay points in the EL 1 and EL 2 classifications. The number of employees advancing a pay point was up 8.3 per cent in 2003–04.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a 6 per cent bonus, and those rated Fully Effective receive a 3 per cent bonus. SES bonuses for the 2003–04 cycle cost $1.2 million (the same as in 2002–03). Bonus payments ranged from $1295 (SES Band 1 employees with a part-year 3 per cent bonus) to $23 745 (SES Band 3 employees with a full year 12 per cent bonus). For non-SES employees, the cost of performance bonuses and pay point movements was around $3.7 million. Pay point advancements were received by 718 non-SES employees (46.4 per cent) as a result of their 2003–04 performance ratings.

TABLE 25. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2003–04 PERFORMANCE CYCLE
  Number Aggregated Amount ($'000) Average Amount ($) Range of Payments($)
Non-SES
APS 2 5 13 2 610 2 136–4 271
APS 3 84 163 1 937 239–5 252
APS 4 38 98 2 585 661–5 882
APS 5 61 170 2 794 876–6 407
APS 6 34 103 3 042 801–3 741
EL 1 143 567 3 963 531–9 896
EL 2 68 301 4 427 1 072–11 447
Other 2 14 7 085 2 658–11 511
Subtotal Non-SES 435 1 429 3 285 239–11 511
Subtotal SES (including heads of mission) 188 1 208 6 424 1 295–23 745
Total 623 2 637 4 234 239–23 745

Staff training and development

TABLE 26. TRAINING DAYS
  Number of training days 2004–05
Location  
Overseas posts: Australia-based staff 3 150
Overseas posts: locally engaged staff 7 574
State offices 226
Divisions 9 050
Language training 7 621
Graduate training 1 835
Total number of training days 29 456
Average days of training per employee 8.7

TABLE 27. TRAINING COSTS
  Amount ($) 2004–05
Location  
Overseas posts: Australia-based staff 488 727
Overseas posts: locally engaged staff 907 985
State offices 21 344
Divisions 271 262
Training, Development and Performance Management Section * 884 894
Language training ** 2 185 818
Information Technology training 578 802
Total expenditure 5 338 832
Training expenditure as a percentage of total salary costs 2.6

* Includes training in management / leadership, finance, and professional skills training, but does not include consular, passports, trade policy and other specialist training provided by divisions.

** Includes language training both in Australia and in-country where paid for by the department's Language Studies Unit, but does not include language training paid for by posts.

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Department of Foreign Affairs and Trade Annual Report 2004–2005
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