Annual Report 2004-2005
 

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DEPARTMENTAL OVERVIEW

Role and functions

The department is responsible for advancing the interests of Australia and Australians internationally. The department's staff in Canberra, in our state and territory offices and around the world work to achieve the department's four outcomes, outlined in the department's Portfolio Budget Statements 2004–05 and presented in Figure 4 on page 18:

To support the achievement of these outcomes in a challenging international environment, the department deployed its staff and other resources in a targeted and flexible manner (see Section 3: Corporate management and accountability for more information).

Organisational structure

Photo - See caption below for description
Senior Executive of the Department of Foreign Affairs and Trade (at 30 June 2005). Front left: Mr Michael L'Estrange, Secretary. From left: Deputy Secretaries Mr Nick Warner (standing), Mr Doug Chester (standing), Dr Geoff Raby (sitting) and Ms Gillian Bird (standing). Photo: Michael Jensen
Enlarge image :: Photo gallery

The Secretary, Mr Michael L'Estrange, and four deputy secretaries constitute the department's Senior Executive. Supported by the department's Senior Executive Service, they manage the department and provide leadership on foreign and trade policy, consular and corporate issues. The Senior Executive shapes the values and culture of the department, promotes within the department the highest professional standards of service to the Government and to Australia, and provides a fair and professionally rewarding working environment for staff.

The department's organisational structure is outlined in Figure 2. In Canberra, the department is made up of eleven divisions, as well as the Executive, Planning and Evaluation Branch, the Protocol Branch, the Overseas Property Office, the Australian Safeguards and Non-Proliferation Office and the Economic Analytical Unit.

The department manages an overseas network of 86 embassies, high commissions, consulates-general and multilateral missions (for more information see Appendix 13— Summary of the overseas network). Each overseas post is attached to a parent division in Canberra. In addition to headquarters in Canberra, the department maintains offices in all Australian state and territory capital cities. These offices provide consular and passports services to the Australian community and liaison services to state and territory governments and Australian business. We also maintain a Passports Office in Newcastle and a Liaison Office on Thursday Island in the Torres Strait. Contact details of our offices in Australia are provided inside the back cover of this report.

FIGURE 1. LOCATION OF STAFF

FIGURE 1. LOCATION OF STAFF
Source: Compiled from departmental data.

The department also engages people overseas to act as honorary consuls. Honorary consuls provide consular assistance on behalf of the department to Australian travellers in locations where the Australian Government does not maintain other representation. Combined with our consular sharing agreements with Canada, our honorary consuls widen the geographical scope of consular service for Australian citizens travelling overseas (see Appendix 13).

FIGURE 2. SENIOR EXECUTIVE STRUCTURE (AS AT 30 JUNE 2005)

FIGURE 2. SENIOR EXECUTIVE STRUCTURE (AS AT 30 JUNE 2005)

Structure of the foreign affairs and trade portfolio

The foreign affairs and trade portfolio supports the Minister for Foreign Affairs, the Minister for Trade and the Parliamentary Secretary for Foreign Affairs and Trade in the conduct of Australia's foreign and trade policy. Seven agencies make up the portfolio:

Figure 3 details the portfolio structure and each agency's outcomes.

FIGURE 3. STRUCTURE OF PORTFOLIO OUTCOMES—FOREIGN AFFAIRS AND TRADE PORTFOLIO AS AT 30 JUNE 2005

FIGURE 3. STRUCTURE OF PORTFOLIO OUTCOMES - FOREIGN AFFAIRS AND TRADE PORTFOLIO AS AT 30 JUNE 2005

FIGURE 4. OUTCOMES AND OUTPUTS FRAMEWORK 2004–05

FIGURE 4. OUTCOMES AND OUTPUTS FRAMEWORK 2004-05

Resources summary

TABLE 1. FINANCIAL AND STAFFING RESOURCES SUMMARY
  2003–04 Actual ($'000) 2004–05 Budget and
Supplementary Additional
Estimates ($'000)
2004–05 Actual ($'000)
Administered items
Administered expenses 758 856 283 495 266 136
Departmental outputs
Revenue from government (appropriation)* 712 711 699 607 703 624
Revenue from other sources 96 127 85 830 118 506
Total price of departmental outputs 808 838 785 437 822 130
Total resourcing of outputs
Administered expenses and total price of departmental outputs 1 567 694 1 068 932 1 088 266
  2003–4 Actual 2004–05 Budget and
Additional Estimates
2004–05 Actual
Average staffing level (number)** 3 149 3 138 3 165

* In 2004–05 the department received additional budget funding for a number of new initiatives including:

** Includes overseas locally engaged staff.

TABLE 2. PRICE OF DEPARTMENTAL OUTPUTS BY OUTCOME
  Description 2003–04 Actual ($'000) 2004–05 Actual ($'000)
Outcome 1 Australia's national interests protected and advanced through contributions to international security, national economic and trade per formance and global cooperation 546 700 552 201
Outcome 2 Australians informed about and provided access to consular and passport services in Australia and overseas 150 534 150 224
Outcome 3 Public understanding in Australia and overseas of Australia's foreign and trade policy and a positive image of Australia internationally 58 522 50 842
Outcome 4 Efficient management of the Commonwealth overseas owned estate 53 082 68 863
       
Total price of departmental outputs 808 838 822 130

TABLE 3. RECONCILIATION OF OUTCOMES AGAINST APPROPRIATION AND REVENUE ELEMENTS
  Outcome 1 ($'000) Outcome 2 ($'000) Outcome 3 ($'000) Outcome 4 ($'000) Total ($'000)
Total administered appropriations as per Portfolio Budget Statements 2004–05 including any adjustments from Additional Estimates 215 132 15 742 48 621 0 279 495
Administered expenses by outcome 190 880 13 777 51 047 0 255 704
Foreign exchange (unrealised) 6 271 0 0 0 6 271
EFIC administration costs funded by revenue offset 3 430 0 0 0 3 430
Movement on liability for the North American Pension Scheme 731 0 0 0 731
Total administered expenses as per the Financial Statements 201 312 13 777 51 047 0 266 136
Total departmental appropriation as per Portfolio Budget Statements 2004–05 including any adjustments from Supplementary Additional Estimates 500 429 149 366 49 812 0 699 607
Revenues from government 503 302 150 224 50 098 0 703 624
Revenue from other sources 48 899 0 744 68 863 118 506
Total price of departmental outputs as per the Financial Statements 552 201 150 224 50 842 68 863 822 130

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Department of Foreign Affairs and Trade Annual Report 2004–2005
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