Annual Report 2006-2007
 

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1. Overviews2. Performance3. Corporate4. Appendixes5. Financials6. Glossaries and Compliance Index

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Appendix 2

Staffing overview

Note: Canberra figures include staff in transit to or from overseas posts as well as staff seconded or temporarily transferred to or from other agencies.

TABLE 16. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)
Classification*
Female
Male
Total staff
Total staff
Canberra
State offices
Overseas
Canberra
State offices
Overseas
30 June 2007
30 June 2006
APS Level 1
0
0
0
0
0
0
0
1
APS Level 2
32
49
0
11
15
0
107
106
APS Level 3
17
60
2
8
13
0
100
114
APS Level 4
101
20
37
43
9
30
240
202
APS Level 5
70
56
34
28
19
16
223
223
APS Level 6
114
3
33
85
6
36
277
226
Exec. Level 1
154
9
53
205
10
94
525
490
Exec. Level 2
71
1
30
119
5
86
312
299
Non SES Unattached**
55
5
0
34
0
0
94
108
SES Band 1
17
0
18
42
0
32
109
102
SES Band 2
5
0
7
17
2
22
53
50
SES Band 3
1
0
0
4
0
11
16
15
SES (Spec.) Band 1
0
0
0
1
0
0
1
1
SES (Spec.) Band 2
1
0
0
0
0
0
1
1
SES Unattached**
6
0
0
16
0
0
22
20
Director of Safeguards***
0
0
0
1
0
0
1
1
Secretary
0
0
0
1
0
0
1
1
Cadet
5
0
0
2
0
0
7
7
Graduate APS
32
1
0
35
0
0
68
66
Medical Officer Cl. 2
0
0
0
0
0
0
0
5
Medical Officer Cl. 3
0
0
2
0
0
5
7
1
Medical Officer Cl. 4
0
0
0
1
0
0
1
1
Total
681
204
216
653
79
332
2165
2040

* Broadband classifications applicable to APS1—6, Exec Levels 1—2, cadets and graduates are identified in Table 24 on page 287.

** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

TABLE 17. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME
Ongoing employees
Non-ongoing employees
Total
30 June 2007
Total
30 June 2006
Full-time
Part-time
Full-time
Part-time
1917
128
99
21
2165
2040

 

TABLE 18. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTIONS 22 AND 74 OF THE PUBLIC SERVICE ACT 1999))
Category
Female
Male
Total
30 June 2007
Total
30 June 2006
Ongoing employees
1028
1017
2045
1915
Non-ongoing employees
73
47
120
125
Overseas employees (locally engaged employees)
784
707
1491
1449
Total
1885
1771
3656
3489

 

TABLE 19. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION
Category
Canberra
State offices
Overseas
Total
30 June 2007
Total
30 June 2006
SES Band 1
59
0
22
81
76
SES Band 2
22
2
7
31
26
SES Band 3
5
0
0
5
5
SES (Spec.) Band 1
1
0
0
1
1
SES (Spec.) Band 2
1
0
0
1
1
Director of Safeguards*
1
0
0
1
1
Head of Mission Band 1
0
0
28
28
26
Head of Mission Band 2
0
0
22
22
24
Head of Mission Band 3
0
0
11
11
10
Secretary
1
0
0
1
1
SES Unattached**
22
0
0
22
20
Total
112
2
90
204
191

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 20. SENIOR EXECUTIVE SERVICE BY GENDER
Category
Female
Male
Total
30 June 2007
Total
30 June 2006
SES Band 1
25
56
81
76
SES Band 2
8
23
31
26
SES Band 3
1
4
5
5
SES (Spec.) Band 1
0
1
1
1
SES (Spec.) Band 2
1
0
1
1
Director of Safeguards*
0
1
1
1
Head of Mission Band 1
10
18
28
26
Head of Mission Band 2
4
18
22
24
Head of Mission Band 3
0
11
11
10
Secretary
0
1
1
1
SES Unattached**
6
16
22
20
Total
55
149
204
191

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 21. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR
  Total
Commenced in the department* 18
Separated from the department 5

* Includes promotions of non-SES staff to the SES from within the department.

TABLE 22. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*
  Band 1 Band 2 Band 3 Total
To the department 2 0 0 2
From the department 1 0 0 1

* Includes SES staff on temporary movement to or from other agencies.

TABLE 23. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2007
Location/
Overseas Post Region
Australia-based:
female
Australia-based:
male
Australia-based:
total
Locally engaged:
female
Locally engaged:
male
Locally engaged:
total
Canberra
Subtotal
681
653
1334
Overseas Post Regions
North Asia
27
48
75
129
85
214
South and South-East Asia
55
88
143
219
245
464
Americas
30
45
75
97
77
174
Europe
57
72
129
191
143
334
New Zealand and the South Pacific
24
34
58
76
71
147
Middle East and Africa
23
45
68
72
86
158
Subtotal
216
332
548
784
707
1491
State and Territory Offices
New South Wales
74
15
89
Northern Territory
6
2
8
Queensland
35
18
53
South Australia
11
6
17
Tasmania
2
4
6
Victoria
55
24
79
Western Australia
21
10
31
Subtotal
204
79
283
Total
1101
1064
2165
784
707
1491

 

TABLE 24. EMPLOYEES COVERED BY THE COLLECTIVE AGREEMENT AND AUSTRALIAN WORKPLACE AGREEMENTS AS AT 30 JUNE 2007
Classification
Collective Agreement
AWA
Total
Salary range ($)
No.
Salary range ($)
No.
APS Level 1—3
Broadband 1
(includes graduates and cadets)
35 659—50 524
228
n.a.
0
228
APS Level 4—5
Broadband 2
52 407—61 206
531
*
2
533
APS Level 6—Exec. Level 1 Broadband 3
62 599—87 691
838
*
5
843
Exec. Level 2
Broadband 4**
92 767—107 301
300
103 042—123 059
29
329
Medical Officers
*
1
109 940—148 432
7
8
Subtotal
non-SES
 
1 898
 
43
1 941
SES***
n.a.
0
135 670—205 588
192
192
Subtotal
SES
 
0
 
192
192
Total
 
1 898
 
235
2 133

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level) the salary range is not shown.
** Includes Broadband 4 staff acting in Head of Mission SES positions overseas.
*** The Secretary and the Director General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
Note: This table excludes 20 staff on temporary transfer to other organisations including the Office of the Governor-General, Parliament House and other government agencies. Also excluded are 10 staff who were not covered by the Collective Agreement or a departmental AWA as at 30 June 2007.

Performance pay

Performance bonuses paid during 2006–07, as shown in the following table, relate to the 2005–06 performance appraisal cycle. Information on the outcomes of the 2006–07 performance appraisal cycle is not available as at the date of publication of this report. Performance bonuses are paid in August (non-SES) and September (SES) following the end of the performance management cycle on 30 June. Non-SES employees receiving appropriate ratings are entitled to be paid a bonus, or (where applicable) receive a pay-point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 20 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as Outstanding advance one pay-point and receive a 6 per cent bonus or, if they were at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay-point or, if they are at the top of a broadband, receive a 6 per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following year to advance a pay-point. Employees rated Fully Effective receive a 3 per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Collective Agreement.

The total cash value of performance-related bonuses and pay-point movements for the 2005–06 performance cycle was $5.3 million (compared to $5.4 million for 2004–05).

For non-SES employees, the cost of performance bonuses and pay-point movements was around $3.96 million. Pay-point advancements were received by 567 non-SES employees (37 per cent of non-SES staff) as a result of their 2005–06 performance ratings. The number of employees advancing a pay-point was down by approximately 3 per cent.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a 6 per cent bonus, and those rated Fully Effective receive a 3 per cent bonus. SES bonuses for the 2005–06 cycle cost $1.37 million (up from $1.3 million in 2004–05). Bonus payments ranged from $1705 (SES Band 1 employees with a part-year 3 per cent bonus) to $26 094 (SES Band 3 employees with a full-year, 12 per cent bonus).

TABLE 25. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2005–06 PERFORMANCE CYCLE
 
Number
Aggregated
amount ($’000)
Average
amount ($)
Range of
payments ($)
Non-SES
 
 
 
 
APS 2
6
13
2 180
992—2 565
APS 3
79
170
2 158
583—5 830
APS 4
29
83
2 870
758—6 362
APS 5
110
337
3 061
947—7 062
APS 6
28
97
3 476
964—7 223
EL 1
254
947
3 727
538—10 118
EL 2
103
526
5 108
1 638—12 381
Other
0
0
0
0
Subtotal Non-SES
609
2 173
3 226
538—12 381
Subtotal SES
(including heads of mission)
198
1 366
6 649
1 705—26 094
Total
807
3 539
4 385
538—26 094

Note: low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.

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