Annual Report 2008-2009
 

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1. Overviews2. Performance3. Corporate4. Appendixes5. Financials6. Glossaries and Compliance Index

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Appendix 2

Staffing overview

TABLE 8. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)

    Female       Male     Total Staff   Total Staff
Classification* Canberra State Offices Overseas   Canberra State Offices Overseas   30 June 2009   30 June 2008
APS Level 1 0 0 0   0 0 0   0   0
APS Level 2 8 26 0   3 3 0   40   71
APS Level 3 15 26 2   5 7 0   55   111
APS Level 4 129 85 32   69 28 30   373   249
APS Level 5 76 61 31   27 18 17   230   224
APS Level 6 123 2 33   86 2 33   279   245
Exec. Level 1 163 6 75   211 17 86   558   514
Exec. Level 2 62 1 41   125 8 61   298   317
Non SES Unattached** 98 0 0   35 0 0   133   143
SES Band 1 19 1 21   45 0 34   120   114
SES Band 2 4 0 5   17 1 20   47   48
SES Band 3 1 0 0   4 0 10   15   14
SES (Spec.) Band 1 0 0 0   1 0 0   1   1
SES (Spec.) Band 2 1 0 0   0 0 0   1   1
SES Unattached** 6 0 0   18 0 0   24   18
Director of Safeguards*** 0 0 0   1 0 0   1   1
Secretary 0 0 0   1 0 0   1   1
Cadet 3 0 0   2 0 0   5   5
Graduate APS 20 0 0   18 0 0   38   70
Medical Officer Cl. 3 0 0 3   0 0 3   6   5
Medical Officer Cl. 4 0 0 0   1 0 0   1   1
Total 728 208 243   669 84 294   2226†   2153

* Broadband classifications applicable to APS 1–6, Executive Levels 1–2, Cadets and Graduates are identified in Table 16 on page 258.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.
*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
† In broad terms, the rise in staff is attributable to an increase in Australian Passports Office staff (to service the growing demand for passports) and the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon review recommendations. The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation.
Note: Staffing figures are based on headcount.

TABLE 9. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME

Ongoing employees

 

No-ongoing employees

  Total   Total
Full-time Part-time   Full Time Part Time   30 June 2009   30 June 2008
2033 119   65 9   2226   2153

TABLE 10. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTION 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)

Category Female Male Total
30 June 2009
Total
30 June 2008
Ongoing employees 1132 1020 2152 2039
Non-ongoing employees 47 27 74 114
Overseas employees
(locally engaged employees)
797 780 1577 1548
Total 1976 1827 3803† 3701

† In broad terms the rise in staff is attributable to an increase in Australian Passports Office staff (to service the growing demand for passports) and the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon review recommendations and increases in locally engaged staff at posts (to support expansion of other Government agencies overseas). The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation, while the additional LES were funded though a Service Level Agreement with other Government agencies.

TABLE 11. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION

Category  Canberra  State Offices Overseas Total
30 June 2009
Total
30 June 2008
SES Band 1 64 1 22 87 86
SES Band 2 21 1 3 25 24
SES Band 3 5 0 0 5 5
SES Specialist Band 1 1 0 0 1 1
SES Specialist Band 2 1 0 0 1 1
Director of Safeguards* 1 0 0 1 1
Head of Mission Band 1 0 0 33 33 28
Head of Mission Band 2 0 0 22 22 24
Head of Mission Band 3 0 0 10 10 9
Secretary 1 0 0 1 1
SES Unattached** 24 0 0 24 18
Total 118 2 90 210 198

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 12. SENIOR EXECUTIVE SERVICE BY GENDER

Category Female Male Total
30 June 2009
Total
30 June 2008
SES Band 1 27 60 87 86
SES Band 2 4 21 25 24
SES Band 3 1 4 5 5
SES Specialist Band 1 0 1 1 1
SES Specialist Band 2 1 0 1 1
Director of Safeguards* 0 1 1 1
Head of Mission Band 1 14 19 33 28
Head of Mission Band 2 5 17 22 24
Head of Mission Band 3 0 10 10 9
Secretary 0 1 1 1
SES Unattached** 6 18 24 18
Total 58 152 210 198

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 13. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR

  Total
Commenced in the department* 24
Separated from the department 12

* Includes promotions of non-SES staff from within the department.

TABLE 14. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*

  Band 1 Band 2 Band 3 Total
To the department 4 2 0 6
From the department 3 0 0 3

* Includes SES staff on temporary movement to or from other agencies.

TABLE 15. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2009

Location  Australia-
based: female
Australia-
based: male
Australia-
based: total
Locally
engaged: female
Locally
engaged: male
Locally
engaged: total
Canberra            
Subtotal 728 669 1397      
Overseas Post Regions            
Europe 62 55 117 195 142 337
North Asia 27 41 68 124 87 211
Americas 28 42 70 95 77 172
South and South East Asia 67 84 151 228 293 521
New Zealand and the South Pacific 26 34 60 76 78 154
Middle East and Africa 33 38 71 79 103 182
Subtotal 243 294 537 797 780 1577
Staff in state and territory offices            
Queensland 38 16 54      
Victoria 50 26 76      
Western Australia 25 12 37      
New South Wales 70 19 89      
South Australia 14 5 19      
Tasmania 4 4 8      
Northern Territory 7 2 9      
Subtotal 208 84 292      
Total 1179 1047 2226 797 780 1577

TABLE 16. EMPLOYEES COVERED BY THE COLLECTIVE AGREEMENT, AUSTRALIAN WORKPLACE AGREEMENTS AND SECTION 24 (1) DETERMINATION UNDER THE PUBLIC SERVICE ACT 1999 AS AT 30 JUNE 2009

 

Collective Agreement

 

AWA

 

Section 24 (1) Determination

 
APS Level Salary Range ($) No.   Salary Range ($) No.   Salary Range ($) No. Total
APS Level 1-3, Broadband 1
(includes graduates and cadets)
37,086 – 52,545 119   n.a. 0   n.a. 0 119
APS Level 4-5, Broadband 2 54,503 – 63,654 652   n.a. 0   * 2 654
APS Level 6-Exec. Level 1, Broadband 3 65,103 – 91,198 883   n.a. 0   * 4 887
Exec. Level 2 ** 96,477 – 111,593 300   * 5   127,981 – 133,911 31 336
Medical Officers n.a. 0   * 1   111,593 – 154,369 6 7
Subtotal non-SES   1954     6     43 2003
SES *** n.a. 0   127,981 – 213,812 169   127,981 – 213,812 34 203
Subtotal SES n.a. 0     169     34 203
Total   1954     175     77 2206 #

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (i.e. five or fewer employees at a classification level) the salary range is not shown.
** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas.
*** The Secretary and the Director-General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
# Note: This table excludes 18 staff on temporary transfer, including to the Office of the Governor-General, Parliament House and other government agencies.

Performance pay

The Collective Agreement 2006–09 covers the terms and conditions of employment of all non-SES Australian Public Service employees of the department employed under the Public Service Act 1999 but does not apply to any such employees who are parties to workplace agreements made before, on or after the date of the Collective Agreement.

Performance pay information reported in this section relates to the 2007–08 performance appraisal cycle. Performance bonuses are paid in August (non-SES) and September (SES) following the end of the performance cycle on 30 June. Complete information about the 2008–09 appraisal cycle is not available in time for publication in this report.

Non-SES employees who receive an appropriate rating are entitled to be paid a bonus or (where applicable) receive a pay-point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top ten per cent of staff (Outstanding) and the next 25 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as outstanding advance one pay-point and receive a six per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay-point or, if they are at the top of a broadband, receive a six per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following or previous year to advance a pay-point. Employees rated Fully Effective receive a three per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Collective Agreement 2006–09.

The total cash value of performance-related bonuses and pay-point movements for the 2007–08 performance cycle was $6.87 million (compared to $6.44 million for 2006–07). This was made up of $4.4 million in bonuses and $2.47 million in pay-point movements. The increase reflects payments made against a higher pay scale operating in 2007–08 than in 2006–07.

For non-SES employees, the cost of performance bonuses and pay-point movements was around $5.26 million. Pay-point advancements were received by 668 non-SES employees (40 per cent of non-SES staff) as a result of their 2007–08 performance ratings and valued at $2.47 million. The number of employees advancing a pay point increased by approximately six per cent from the previous year.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a six per cent bonus, and those rated Fully Effective receive a three per cent bonus. SES bonuses for the 2007–08 cycle cost $1.61 million (up from $1.51 million in 2006–07). Bonus payments ranged from $1490 (SES Band 1 employees with a part-year three per cent bonus) to $40 769 (SES Band 3 employees with a full-year, 12 per cent bonus).

TABLE 17. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2007–08 PERFORMANCE CYCLE

  Number Aggregated
amount ($’000)
Average
amount ($)
Range of payments($)*
Non-SES        
APS Level 2 4 10 2 565 863–3 560
APS Level 3 73 179 2 445 631–6 305
APS Level 4 22 79 3 582 2 378–6 540
APS Level 5 146 447 3 064 900–7 638
APS Level 6 28 119 4 233 2 069–4 870
Exec. Level 1 290 1 240 4 275 718–10 944
Exec. Level 2** 130 720 5 541 1 226–13 391
Subtotal Non-SES 693 2 794 4 031 631–13 391
Subtotal SES (including Heads of Mission) 235 1 613 6 864 1 490–40 769
Total 928 4 407 4 749 631–40 769

*Low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.
** Exec. Level 2 includes Medical Officers.

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