Appendix 2

Staffing overview

TABLE 10. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)

	Female				Male				Total Staff		Total Staff
Classification*	Canberra	State Offices	Overseas		Canberra	State Offices	Overseas		30 June 2010		30 June 2009
APS 1	0	0	0		0	0	0		0		0
APS 2	7	8	0		1	0	0		16		40
APS 3	19	52	1		6	12	0		90		55
APS 4	76	62	15		35	16	18		222		373
APS 5	132	82	55		55	27	35		386		230
APS 6	79	1	20		55	2	18		175		279
Exec. Level 1	237	10	92		272	17	110		738		558
Exec. Level 2	68	1	45		133	5	56		308		298
Non SES Unattached**	89	0	0		40	0	0		129		133
SES Band 1	19	1	18		55	0	31		124		120
SES Band 2	6	0	4		16	1	23		50		47
SES Band 3	1	0	0		5	0	16		22		15
SES (Spec.) Band 1	0	0	0		1	0	0		1		1
SES (Spec.) Band 2	1	0	0		0	0	0		1		1
SES Unattached**	8	0	0		12	0	0		20		24
Director of Safeguards***	0	0	0		1	0	0		1		1
Secretary	0	0	0		1	0	0		1		1
Cadet	3	0	0		2	0	0		5		5
Graduate	50	0	0		38	0	0		88		38
Medical Officer Class 3	0	0	2		0	0	3		5		6
Medical Officer Class 4	0	0	0		2	0	1		3		1
Total	795	217	252		730	80	311		2385 †		2226

* Broadband classifications applicable to APS 1–6, Executive Levels 1–2, Cadets and Graduates are identified in Table 18 on page 217.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.
*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
† The rise in staff is attributable to an increase in Australian Passport Office staff (to service a growing demand for passports), the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon Review recommendations and additional resources received through the 2009–10 Budget process. The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation.
Note: Staffing figures are based on a headcount.

TABLE 11. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME

Ongoing employees			No-ongoing employees			Total		Total
Full-time	Part-time		Full Time	Part Time		30 June 2010		30 June 2009
2142	138		95	10		2385		2226

TABLE 12. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTION 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)

Category	Female	Male	Total 30 June 2010	Total 30 June 2009
Ongoing employees	1197	1083	2280	2152
Non-ongoing employees	67	38	105	74
Overseas employees (locally engaged employees)	800	786	1586	1577
Total	2064	1907	3971 †	3803

† The increase in staff is attributable to an increase in Australian Passport Office Staff (to service the increase in demand for passports), the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon Review recommendations, additional resources received through the 2009–10 Budget process and additional LES funded through the Service Level Agreement to provide common administrative services to other Commonwealth agencies. The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation, while the additional LES were funded though Service Level Agreements with other agencies.

TABLE 13. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION

Category	Canberra	State offices	Overseas	Total 30 June 2010	Total 30 June 2009
SES Band 1	74	1	23	98	87
SES Band 2	22	1	4	27	25
SES Band 3	6	0	0	6	5
SES Specialist Band 1	1	0	0	1	1
SES Specialist Band 2	1	0	0	1	1
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	0	0	26	26	33
Head of Mission Band 2	0	0	23	23	22
Head of Mission Band 3	0	0	16	16	10
Secretary	1	0	0	1	1
SES Unattached**	20	0	0	20	24
Total	126	2	92	220	210

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 14. SENIOR EXECUTIVE SERVICE BY GENDER

Category	Female	Male	Total 30 June 2010	Total 30 June 2009
SES Band 1	27	71	98	87
SES Band 2	6	21	27	25
SES Band 3	1	5	6	5
SES Specialist Band 1	0	1	1	1
SES Specialist Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	11	15	26	33
Head of Mission Band 2	4	19	23	22
Head of Mission Band 3	0	16	16	10
Secretary	0	1	1	1
SES Unattached**	8	12	20	24
Total	58	162	220	210

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 15. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR

	Total
Commenced in the department*	29
Separated from the department	19

* Includes promotions of non-SES staff from within the department.

TABLE 16. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR

	Band 1	Band 2	Band 3	Total
To the department	1	1	1	3
From the department	0	1	1	2

TABLE 17. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2010

Location	Australia- based female:	Australia- based: male	Australia- based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra
Subtotal	795	730	1525
Overseas post regions
North Asia	29	48	77	120	79	199
South and South-East Asia	71	91	162	229	294	523
Americas	33	40	73	96	77	173
Europe	58	61	119	179	143	322
Middle East and Africa	33	39	72	82	108	190
New Zealand and the South Pacific	28	32	60	94	85	179
Subtotal	252	311	563	800	786	1586
State and territory offices
New South Wales	72	20	92
Northern Territory	8	2	10
Queensland	37	15	52
South Australia	14	5	19
Tasmania	4	5	9
Victoria	59	21	80
Western Australia	23	12	35
Subtotal	217	80	297
Total	1264	1121	2385	800	786	1586

TABLE 18. EMPLOYEES COVERED BY COLLECTIVE AGREEMENT, AUSTRALIAN WORKPLACE AGREEMENTS AND SECTION 24 (1) DETERMINATIONS UNDER THE PUBLIC SERVICE ACT 1999 AS AT 30 JUNE 2010

	Collective agreement				AWA				Section 24(1) Determination
APS Level	Salary min	Salary max	No of staff		Salary min	Salary max	No of staff		Salary min	Salary max	No of staff		Total
APS 1–3, Broadband 1 (includes graduates and cadets)	38,569	55,151	205			n.a.	0				0		205
APS 4–5, Broadband 2	56,701	66,810	640			n.a.	0				0		640
APS Level 6	68,935	77,510	184			n.a.	0			*	2		186
Exec. Level 1	85,844	96,023	765			n.a.	0		103,708	122,621	11		776
Exec. Level 2 **	103,708	117,127	305			n.a.	0		132,402	135,380	30		335
Medical Officers		n.a.	0			n.a.	0		138,063	163,332	7		7
Sub-total non-SES			2099				0				50		2149
SES ***		n.a.	0			*	2		135,380	226,172	204		206
Sub-total SES			0				2				204		206
Total			2099				2				304		2355 #

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (i.e. five or fewer employees at a classification level) the salary range is not shown.
** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas.
*** The Secretary and the Director General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
# Note: This table excludes 28 staff on temporary transfer, including to the Office of the Governor-General, Parliament House and other government agencies.

Performance pay

Performance pay information reported in this section relates to outcomes for the performance appraisal period 1 July 2008 to 30 June 2009 and for the period 1 July 2009 to 31 March 2010, following the introduction of a new performance management cycle in 2009–10.

Appraisal period from 1 July 2008 to 30 June 2009

Performance-related bonuses for the 2008–09 period totalled $4.76 million (up from $4.41 million for 2007–08). The increase reflected one-off adjustments to compensate for changes to the performance management system and higher pay scales in 2008–09. The additional one-off payment of three per cent of annual base salary was paid to employees with banked ratings which could not be transferred to the new performance management system.

For non-SES employees, performance-related bonuses totalled $2.98 million, an increase of 6.8 per cent on the $2.79 million paid in 2007–08).

SES employees rated Outstanding received a 12 per cent bonus; those rated Superior received a six per cent bonus; and those rated Fully Effective received a three per cent bonus. SES bonuses for the 2008–09 period totalled $1.78 million, an increase of 10.6 per cent on the $1.61 million paid in 2007-08.

TABLE 19. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2008–09 PERFORMANCE CYCLE

	Number		Aggregated amount ($’000)	Average amount ($)	Range of payments ($)*
Non-SES
APS 3	31		81	2 619	682–6 618
APS 4	22		79	3 570	2 119–4 963
APS 5	151		498	3 295	739–8 017
APS 6	23		106	4 625	1 801–9 301
Exec. Level 1	302		1 407	4 659	726–11 522
Exec. Level 2**	142		809	5 700	1 116–14 406
Subtotal non-SES	671		2 980	4 441	682–14 406
SES Band 1	141		837	5 936	2 281–17 910
SES Band 2	48		541	11 270	2 221–21 947
SES Band 3	23		398	17 304	3 038–43 125
Subtotal SES		212	1 776	8 377	2 281–43 125
Total	883		4 756	5 386	682–43 125

*Low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.

**Exec. Level 2 includes medical officers.

Note: The difference in the amount of performance bonus payments between the table above and the Executive Remuneration disclosures in the Financial Statements at Note 14A is due, inter alia, to the latter not including amounts paid to senior executives employed where the person worked during the financial year wholly or mainly outside Australia (e.g. heads of mission).

Appraisal period from 1 July 2009 to 31 March 2010

The first period of the new performance management system was shortened to nine months (1 July 2009 to 31 March 2010) to allow for the change in timing for subsequent cycles.

Performance-related bonuses for the shortened 2009–10 performance period totalled $1.94 million (a drop of 59.2 per cent from 2008–09).

For non-SES employees, performance-related bonuses totalled $1.29 million (a decrease of 56.8 per cent from the $2.98 million paid in the previous cycle). A total of 783 non-SES employees received bonuses in this performance management period, an increase of 16.7 per cent from 2008–09. However, the decrease in the size of bonus payments this year, compared with 2008-09, reflected changes in the 2009–10 Collective Agreement that introduced a two per cent bonus based on annual salary for eligible employees.

Transitional arrangements in the 2009–10 Collective Agreement included a $1000 one-off bonus for eligible APS 6 employees totalling $131 540.

SES bonuses for the shortened 2009–10 cycle totalled $0.65 million, down from $1.78 million in 2008–09. This represented a drop of 63.3 per cent. Bonus payments ranged from $1 535 to $7 187. Eligible SES officers were paid two per cent bonus on annual base salary, recognising that SES do not have access to incremental advancement. This new arrangement explains the difference in payments from previous cycles.

TABLE 20. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2009–10 PERFORMANCE CYCLE (PERIOD FROM 1 JULY 2009 TO 31 MARCH 2010)

	Number	Aggregated amount ($’000)	Average amount ($)	Range of payments ($)*
Non-SES
APS 3	37	39	1 066	441–1 103
APS 4	0	–	–	–
APS 5	153	195	1 276	363-1 336
APS 6	142	137	967	283–1 550
Exec. Level 1	311	586	1 885	522–2 031
Exec. Level 2	140	330	2 359	1 235–2 840
Subtotal non-SES	783	1 287	1 643	283–2 840
SES Band 1	132	387	2 929**	1 563–2 985
SES Band 2	49	179	3 652	3 380–3 657
SES Band 3	18	87	4 869	4 316–7 187
Subtotal SES	199	653	3 281	1 535–7 187
Total	982	1 940	1 975	283–7 187

*Low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.
**The reduction in SES Band 1 bonus payments from 2008–09 reflects in part the new arrangements for EL2 HOM/HOPs to elect either a pay point movement at their substantive EL2 level or an SES bonus payment.
Note: The difference in the amount of performance bonus payments between the table above and the Executive Remuneration disclosures in the Financial Statements at Note 14A is due, inter alia, to the latter not including amounts paid to senior executives employed where the person worked during the financial year wholly or mainly outside Australia (e.g. heads of mission).