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Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally



List of requirements

This list is prepared from the checklist of annual report requirements contained in attachment F to the Requirements for annual reports approved by the Joint Committee of Public Accounts and Audit on 23 June 2010.

Description
Page
Requirement
Letter of transmittal iii mandatory
Table of contents iv–vii mandatory
Index 363–392 mandatory
Glossary 354–359 mandatory
Contact officer ii mandatory
Internet home page address and internet address for report ii mandatory
Review by the Secretary    
Secretary’s review 3–10 mandatory
Summary of significant issues and developments 3–9 suggested
Overview of department’s performance and financial results 204 suggested
Outlook for the following year 9–10 suggested
Significant issues and developments for the portfolio 9 suggested
Departmental overview    
Overview description of the department 11–16 mandatory
Role and functions 11 mandatory
Organisational structure 12–16 mandatory
Outcome and program structure 15–16 mandatory
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills, details of variation and reasons for change n.a. mandatory
Portfolio structure 14–16 mandatory
Report on performance    
Review of performance during the year in relation to programs and contribution to outcomes 19–185 mandatory
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements 20–185 mandatory
Performance of purchaser—provider arrangements 245–247 suggested
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change n.a. mandatory
Discussion and analysis of performance 20–185 mandatory
Trend information 20–185 mandatory
Significant changes in the nature of principal functions or services n.a. suggested
Factors, events or trends influencing departmental performance 20–185 suggested
Contribution of risk management in achieving objectives 193 suggested
Social justice and equity impacts 151–154, 170,
199–201
suggested
Performance against service charter customer service standards, complaints data, and the department’s response to complaints 151–160, 164–168 mandatory
Discussion and analysis of the department’s financial performance 204 mandatory
Discussion of any significant changes from the prior year or from budget 204 suggested
Agency resource statement and summary resource tables by outcomes 220–223 mandatory
Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future 204 mandatory
Management accountability    
Corporate governance    
Statement of the main corporate governance practices in place 189–193 mandatory
Names of the senior executive and their responsibilities 13 suggested
Senior management committees and their roles 189–191 suggested
Corporate and operational planning and associated performance reporting and review 191–193 suggested
Approach adopted to identifying areas of significant financial or operational risk 193 suggested
Certification of compliance with the Commonwealth Fraud Control Guidelines 192 mandatory
Policy and practices on the establishment and maintenance of appropriate ethical standards 191–192 suggested
How the nature and amount of remuneration for senior executive service officers is determined 202 suggested
External scrutiny    
Significant developments in external scrutiny 194–198 mandatory
Judicial decisions and decisions of administrative tribunals 240–242 mandatory
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman 194–198 mandatory
Management of human resources    
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives 198–199 mandatory
Workforce planning, staff turnover and retention 198–199 suggested
Impact and features of collective agreements, determinations, common law contracts and AWAs 201–203 suggested
Training and development undertaken and its impact 200–201 suggested
Occupational health and safety performance 203,
224–225
suggested
Productivity gains 198 suggested
Statistics on staffing 213–216 mandatory
Enterprise or collective agreements, determinations, common law contracts and AWAs 201–203, 217–219 mandatory
Performance pay 218–219 mandatory
Assets management    
Assessment of effectiveness of assets management 204 mandatory
Purchasing    
Assessment of purchasing against core policies and principles 205 mandatory
Consultants    
Number of new consultancy services contracts let; total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); number of ongoing consultancy contracts active in the reporting year; and the total actual expenditure in the reporting year on ongoing consultancy contracts. A statement must be included noting that information on contracts and consultancies is available through the AusTender website. Information as per attachment D to the Requirements, presented in accordance with the proforma provided, must be available on the internet or published as an appendix to the report. 205,
252–254
mandatory
Australian National Audit Office access    
Absence of provisions in contracts allowing access by the Auditor-General 205 mandatory
Exempt contracts    
Contracts exempt from the AusTender process 205 mandatory
Commonwealth Disability Strategy    
Report on performance in implementing the Commonwealth Disability Strategy 200 mandatory
Financial statements    
Financial statements 267–351 mandatory
Other information    
Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991) 224–225 mandatory
Freedom of information (subsection 8(1) of the Freedom of Information Act 1982) 226–236 mandatory
Advertising and market research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns 248 mandatory
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999) 243–244 mandatory
Grant programs 249 mandatory
Correction of material errors in the previous annual report n.a. mandatory
List of requirements 360–362 mandatory

n.a. not applicable

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