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Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally



Readers guide

Guide to the report

This is the Secretary’s report to the Minister for Foreign Affairs and the Minister for Trade on the performance of the Department of Foreign Affairs and Trade (Volume 1) and AusAID (Volume 2) during the financial year 2009–10. The report is prepared in accordance with the Department of the Prime Minister and Cabinet’s Requirements for annual reports, as approved on behalf of the Parliament by the Joint Committee of Public Accounts and Audit on 23 June 2010.

Information and statistics, unless otherwise indicated, cover the financial year 2009–10, or relate to the situation as at 30 June 2010. All dollars are Australian unless otherwise specified.

Guide to Volume 1

(see also glossary of terms)

The report of the Department of Foreign Affairs and Trade (Volume 1) uses the same outcome–program structure as outlined in the Portfolio Budget Statements 2009–10 for the foreign affairs and trade portfolio. This structure contains a number of changes from that used in 2008–09 following the transition from reporting on an outcomes and outputs framework to reporting on an outcomes and programs framework introduced in the 2009–10 Budget. The structure also incorporates revisions made to outcome statements under the Operation Sunlight Outcome Statements Review.

Table 1 on pages x–xi provides details of the transition from reporting in the 2008–09 financial year to reporting under the new structure.

The report includes a review of the department’s performance in 2009–10 in relation to the deliverables and key performance indicators of its programs and their effectiveness in achieving planned outcomes. Readers will find the relevant objectives, deliverables and key performance indicators listed at the beginning of each program. Quantity measures have been included in reporting against some programs in tabular form where the information contributes to the overall reporting of the department’s effectiveness in achieving planned outcomes.

We have included trade statistics covering services as well as goods. The latest goods and services trade statistics relate to calendar year 2009. They are not part of the department’s performance reporting but are included as background information for the benefit of readers.

Section 1 contains:

Section 2 contains the department’s outcome–program performance information reporting. In line with the Portfolio Budget Statements 2009–10:

  • performance is reported by departmental program
  • reporting addresses all deliverables and key performance indicators.

Section 3 reports on enabling services that do not appear under the program structure. It includes reporting on corporate governance, external scrutiny and management of human and financial resources.

Section 4 includes appendixes providing reports required under specific legislation and other useful additional information.

Section 5 contains the audited financial statements for 2009–10.

Section 6 contains glossaries and indexes.

Further information

Publications Portfolio Budget Statements 2009–10 and 2010–11
Portfolio Additional Estimates Statements 2009–10

TABLE 1. TRANSITION FROM OUTCOMES AND OUTPUTS TO AN OUTCOMES AND PROGRAMS FRAMEWORK

2008–09 Financial year

Outcome 1: Australia's national interests protected and advanced through contributions to international security, national economic and trade performance and global cooperation.

Output 1.1: Protection and advocacy of Australia's international interests through the provision of policy advice to ministers and overseas diplomatic activity

Administered Items:
      Payments to CAC Act Bodies—EFIC P 1.4
      Other P 1.4
      Payments to International Organisations P 1.2
Departmental Outputs:
      Program Management P 1.1

Output 1.2: Secure government communications and security of overseas missions

Departmental Outputs:
      Program Management P 3.2

Output 1.3: Services to other agencies in Australia and overseas (including Parliament, state representatives, business and other organisations)

Departmental Outputs:
      Program Management P 1.1

Output 1.4: Services to diplomatic and consular representatives in Australia

Administered Items:
      Other P 1.4
Departmental Outputs:
      Program Management P 1.1

Outcome 2: Australians informed about and provided access to consular and passport services in Australia and overseas.

Output 2.1: Consular and passport services

Administered Items:
      Consular Services P 2.3
      Special Appropriation FMA Act, 1997 s28 (A)1 P 2.4
Departmental Outputs:
      Program Management P 2.1 & P 2.2

Outcome 3: Public understanding in Australia and overseas of Australia's foreign and trade policy and a positive image of Australia internationally.

Output 3.1: Public information services and public diplomacy

Administered Items:
      Shanghai World Expo (Special Account) P 1.3
      Australia Network P 1.3
      International Relations Grants Program P 1.3
Departmental Outputs:
      Program Management P 1.1

Outcome 4: Efficient management of the Commonwealth overseas owned estate.

Output 4.1: Property Management

Departmental Outputs:
      Special Account Overseas Property P 3.2
      – Finance determination 2002-01 (D)

Output 4.2: Contract Management

Departmental Outputs:
      Special Account Overseas Property P 3.2
      – Finance determination 2002-01 (D)

 

2009–10 Financial year

Outcome 1: The advancement of Australia's international strategic, security and economic interests including through bilateral, regional and multilateral engagement on Australian Government foreign and trade policy priorities.

Program 1.1: Other Departmental

Program Support:
      Program Management
            (Advocacy and Protection of Australia's Interests) O 1.1
      Program Management
            (Services to Other Agencies) O 1.3
      Program Management
            (Services to Diplomatic/Consular Representatives) O 1.4
      Program Management
            (Public Information Services and Public Diplomacy) O 3.1

Program 1.2: Payments to International Organisations

Administered Items:
      Payments to International Organisations O 1.1

Program 1.3: Public Information Services and Public Diplomacy (Administered) 

Administered Items:
      Shanghai World Expo (Special Account) O 3.1
      Australia Network O 3.1
      International Relations Grants O 3.1

Program 1.4: Other Administered

Administered Items:
      Payments to CAC Act Bodies—EFIC O 1.1
      Other O 1.4

Outcome 2: The protection and welfare of Australians abroad and access to secure international travel documentation through timely and responsive travel advice and consular and passport services in Australia and overseas.

Program 2.1: Consular services (Departmental)

Program Support:
      Program Management (Consular) O 2.1

Program 2.2: Passport services (Departmental)

Program Support:
      Program Management (APO) O 2.1

Program 2.3: Consular services (Administered)

Administered Items:
      Consular Services (TELs/CES) O 2.1

Program 2.4: Passport services (Administered)

Administered Items:
      Special Appropriation FMA Act, 1997 s28 (A)1 O 2.1

Note: Outcome 3 for 2008–09 has been integrated into the new Outcome 1 for
2009–10 (above).

See above Program 1.3

See above Program 1.1

Outcome 3: A secure Australian Government presence overseas through the provision of security services and information and communications technology infrastructure, and the management of the Commonwealth's overseas owned estate.

Program 3.1: Other Departmental

Program Support:
      Program Management (Security and IT) O 1.2

Program 3.2: Overseas Property

Program Support:
      Special Account Overseas Property O 4.1
      – Finance determination 2002-01 (D) & O 4.2

User guide (website help and information)

This online Annual Report 2009–2010 is designed to be fast and easy to use. Limited graphics have been used in the page layouts with extensive use of 'style sheets' providing the 'look and feel' of the report. This approach minimises download times for each page giving the user more reading and viewing time with less waiting.

Navigation tools

The tools for navigating around the report have been kept simple. The report is divided into six sections, Overviews, Performance, Corporate, Financials, Appendixes and Glossaries. Each section has individual navigation tools to enable the user to browse through the section, including descriptive back and previous buttons at the bottom of each page. The table of contents provides a complete sitemap of the report. A list of figures and tables is also available.

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Accessibility

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The presentation of this report has been designed to follow the Web Content Accessibility Guidelines, developed by the W3C's Web Accessibility Initiative (WAI) to enable equal access to all users of the Internet.

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PDF versions

Portable Document Format (PDF) versions of the report are available for download.

List of Figures

Figure 1. Executive structure
Figure 2. Location of Australia-based staff
Figure 3. Outcomes and programs framework
Figure 4. Portfolio outcomes structure
Figure 5. Australia’s trade in goods and services with Japan
Figure 6. Australia’s trade in goods and services with China
Figure 7. Australia’s trade in goods and services with Taiwan
Figure 8. Australia’s trade in goods and services with the Republic of Korea
Figure 9. Australia’s trade in goods and services with ASEAN
Figure 10. Australia’s trade in goods and services with the United States
Figure 11. Australia’s trade in goods and services with the European Union
Figure 12. Australia’s trade in goods and services with New Zealand
Figure 13. Direction of Australia’s exports
Figure 14. Travel documents issued

List of Tables

Table 1. Transition from outcomes and outputs to an outcomes and programs framework
Table 2. Australia’s trade in goods and services with North Asian economies
Table 3. Australia’s trade in goods and services with South-East Asia
Table 4. Australia’s trade in goods and services with the Americas
Table 5. Australia’s trade in goods and services with Europe
Table 6. Australia’s trade in goods and services with countries in South Asia and the GCC
Table 7. Requests processed under the Freedom of Information Act 1982
Table 8. Requests assessed under the Archives Act 1983
Table 9. Consular services provided to Australian travellers
Table 10. Employees by classification, gender and location
Table 11. Ongoing and non-ongoing employees, full-time and part-time
Table 12. Employees by categories of employment
Table 13. Senior executive service by level and location
Table 14. Senior executive service by gender
Table 15. Senior executive service: gains and losses during the year
Table 16. Senior executive service: inter-agency mobility during the year
Table 17. Employees by location and gender
Table 18. Employees covered by the Collective Agreement, Australian Workplace Agreements and Section 24(1) Determinations under the Public Service Act 1999
Table 19. Performance bonus payments by level 2008–09
Table 20. Performance bonus payments by level 2009–10
Table 21. Agency resource statement 2009–10
Table 22. Expenses and resources for outcome 1
Table 23. Expenses and resources for outcome 2
Table 24. Expenses and resources for outcome 3
Table 25. Occupational health and safety statistics
Table 26. Advertising and market research
Table 27. Grants programs
Table 28. Contributions to international organisations and peacekeeping operations
Table 29. Consultancy services contracts
Table 30. List of sponsors
Table 31. Embassies, high commissions, consulates and multilateral missions
Table 32. Consulates managed by Austrade
Table 33. Consulates headed by honorary consuls
Table 34. Places where Canada provides consular services to Australian citizens
Table 35. Places where Australia provides consular services to Canadian citizens

Next section: Section 1: Overviews
Previous section: Table of contents

Department of Foreign Affairs and Trade