Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally



Appendix 2

Staffing overview

Staffing overview

Table 13. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)

  Female Male Total staff Total staff
Classification* Canberra State Offices Overseas Canberra State Offices Overseas 30 June 2011 30 June 2010
APS Level 1 0 0 0 2 0 0 2 0
APS Level 2 5 7 0 1 0 0 13 16
APS Level 3 15 51 0 7 10 0 83 90
APS Level 4 65 20 9 33 6 9 142 222
APS Level 5 156 130 71 64 38 46 505 386
APS Level 6 102 2 18 63 3 24 212 175
Executive Level 1 217 10 91 288 16 120 742 738
Executive Level 2 76 1 32 114 6 65 294 308
Non-SES Unattached** 121 0 0 46 0 0 167 129
SES Band 1 20 1 17 50 0 42 130 124
SES Band 2 6 0 3 14 1 18 42 50
SES Band 3 2 0 0 3 0 12 17 22
SES (Spec.) Band 1 0 0 0 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 1 0 0 2 1
SES Unattached** 8 0 0 14 0 0 22 20
Director of Safeguards*** 0 0 0 1 0 0 1 1
Secretary 0 0 0 1 0 0 1 1
Cadet 3 1 0 1 0 0 5 5
Graduate APS 48 1 0 38 1 3 91 88
Medical Officer Class 3 0 0 0 0 0 0 0 5
Medical Officer Class 4 0 0 2 2 0 4 8 3
Total 845 224 243 744 81 343 2480 2385

* Broadband classifications applicable to APS1–6, Executive Levels 1–2, Cadets and Graduates APS are identified in Table 21.
** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.
*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
Note: Staffing figures are based on a headcount.

Table 14. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES), FULL- TIME AND PART-TIME

Ongoing employees Non-ongoing employees Total Total
Full-time Part-time Full-time Part-time 30 June 2011 30 June 2010
2254 138 73 15 2480 2385

Table 15. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (as defined under section 22 and 74 of the public service act 1999)

Category Female Male Total
30 June 2011
Total
30 June 2010
Ongoing employees 1259 1133 2392 2280
Non-ongoing employees 53 35 88 105
Overseas employees
(locally engaged employees)
835 809 1644 1586
Total 2147 1977 4124 3971

Table 16. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION

Category Canberra State Offices Overseas Total
30 June 2011
Total
30 June 2010
SES Band 1 70 1 26 97 98
SES Band 2 20 1 3 24 27
SES Band 3 5 0 0 5 6
SES Specialist Band 1 1 0 0 1 1
SES Specialist Band 2 2 0 0 2 1
Director of Safeguards* 1 0 0 1 1
Head of Mission Band 1 0 0 33 33 26
Head of Mission Band 2 0 0 18 18 23
Head of Mission Band 3 0 0 12 12 16
Secretary 1 0 0 1 1
SES Unattached** 22 0 0 22 20
Total 122 2 92 216 220

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

Table 17. SENIOR EXECUTIVE SERVICE BY GENDER

Category Female Male Total
30 June 2011
Total
30 June 2010
SES Band 1 29 68 97 98
SES Band 2 6 18 24 27
SES Band 3 2 3 5 6
SES Specialist Band 1 0 1 1 1
SES Specialist Band 2 1 1 2 1
Director of Safeguards* 0 1 1 1
Head of Mission Band 1 9 24 33 26
Head of Mission Band 2 3 15 18 23
Head of Mission Band 3 0 12 12 16
Secretary 0 1 1 1
SES Unattached** 8 14 22 20
Total 58 158 216 220

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

Table 18. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR

  Total
Commenced in the department * 19
Separated from the department 23

* Includes promotion of non-SES staff to the SES from within the department.
Note: figures include non-ongoing SES officers recruited for short-term projects who commenced and/or separated during the year.

Table 19. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR

  Band 1 Band 2 Band 3 Total
To the department 0 1 1 2
From the department 1 2 0 3

Table 20. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2011

  Australia-
based:
Australia-
based:
Australia-
based:
Locally
engaged:
Locally
engaged:
Locally
engaged:
Location female male total female male total
Canberra            
Subtotal 845 744 1589      
Overseas post regions
Americas 31 44 75 93 88 181
Europe 56 68 124 172 138 310
Middle East and Africa 34 44 78 104 116 220
New Zealand and the South Pacific 23 36 59 90 83 173
North Asia 23 45 68 125 79 204
South and South-East Asia 76 106 182 251 305 556
Subtotal 243 343 586 835 809 1644
State and territory offices
New South Wales 70 21 91      
Northern Territory 7 3 10      
Queensland 35 15 50      
South Australia 13 6 19      
Tasmania 5 5 10      
Victoria 68 22 90      
Western Australia 26 9 35      
Subtotal 224 81 305      
Total 1312 1168 2480 835 809 1644

Table 21. EMPLOYEES COVERED BY THE ENTERPRISE AGREEMENT AND REMUNERATION SUPPLEMENTATION AGREEMENTS# AS AT 30 JUNE 2011

APS Level Enterprise Agreement Remuneration Supplementation Agreements Total
Salary min. Salary max. No. of staff Salary min. Salary max. No. of staff
APS Level 1–3, Broadband 1 (includes Graduates APS and Cadets) 39 688 56 750 198   n.a. 0 198
APS Level 4–5, Broadband 2 58 345 68 747 683   n.a. 0 683
APS Level 6 70 934 79 758 220   * 5 225
Executive Level 1 88 333 98 808 786   * 4 790
Executive Level 2 ** 106 716 120 524 291 126 524 139 306 30 321
Medical Officers   * 2 134 733 146 147 6 8
Subtotal non-SES     2180     45 2225
SES ***   n.a. 0 139 306 232 731 201 201
Subtotal SES     0     201 201
Total     2180     246 2426

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (i.e. five or fewer employees at a classification level) the salary range is not shown.
** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas.
*** The Secretary and the Director General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
# Remuneration Supplementation Agreements refer to arrangements entered into under Clause 5.9 of the Department of Foreign Affairs and Trade Enterprise Agreement 2010–11.
Note: this table excludes 52 employees on temporary transfer to other organisations including the Office of the Governor-General, Parliament House and other government agencies.

Performance pay

Non-SES employee performance-related bonuses for the 2010–11 performance management cycle totalled $1.536 million (an increase of 18.9 per cent from the $1.287 million paid in the previous cycle due to the pay increase and move to annual increments resulting in more staff at the top of each band or broadband, following the introduction of a new performance management system in 2009–10). A total of 845 non-SES employees received bonuses in this performance management period, an increase of eight per cent from 2009–10.

SES employee bonuses for 2010–11 totalled $643 000, down from $650 000 in 2009–10. This represented a decrease of one per cent. Bonus payments ranged from $810 to $6448. Eligible SES officers were paid a two per cent bonus on annual base salary, recognising that SES employees do not have access to incremental advancement.

Table 22. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2010–11 PERFORMANCE CYCLE

  Number Aggregated
amount ($’000)
Average
amount ($)
Range of payments($)*
Non-SES        
APS Level 3 50 56 1114 454–1135
APS Level 5 157 208 1325 359–1375
APS Level 6 58 80 1382 492–1595
Executive Level 1 412 787 1909 651–2134
Executive Level 2 168 405 2412 780–3072
Subtotal Non-SES 845 1536 1818 359–3072
SES        
SES Band 1 132 397 3010 810–3072
SES Band 2 45 168 3742 1856–4441
SES Band 3 16 77 4839 3086–6448
Subtotal SES 193 642 3326 810–6448
Total 1038 2178 2098 359–6448

*Low minimum payment figures are due to payment of pro rata bonuses to staff who worked only part of the performance management cycle.

 

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