Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally



List of requirements

This list is prepared from the checklist of annual report requirements contained in attachment F to the Requirements for Annual Reports approved by the Joint Committee of Public Accounts and Audit on 8 July 2011.

Description Page Requirement
Letter of transmittal iii mandatory
Table of contents iv–vii mandatory
Index 348–376 mandatory
Glossary 339–344 mandatory
Contact officer ii mandatory
Internet home page address and internet address for report ii mandatory
Review by the Secretary    
Secretary’s review 3–10 mandatory
Summary of significant issues and developments 3–10 suggested
Overview of department’s performance and financial results 189–190 suggested
Outlook for the following year 9–10 suggested
Significant issues and developments for the portfolio 9 suggested
Departmental overview    
Overview of the department 11–16 mandatory
Role and functions 11 mandatory
Organisational structure 11–16 mandatory
Outcome and program structure 14–16 mandatory
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills, details of variation and reasons for change n.a. mandatory
Portfolio structure 14–16 mandatory
Report on performance    
Review of performance during the year in relation to programs and contribution to outcomes 19–173 mandatory
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements 19–173 mandatory
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change n.a. mandatory
Discussion and analysis of performance 19–173 mandatory
Trend information 19–173 mandatory
Performance of purchaser–provider arrangements 225–227 suggested
Significant changes in the nature of principal functions or services n.a. suggested
Factors, events or trends influencing departmental performance 19–173 suggested
Contribution of risk management in achieving objectives 181 suggested
Social inclusion outcomes n.a. if applicable, mandatory
Performance against service charter customer service standards, complaints data and the department’s response to complaints 140–151, 152–158 if applicable, mandatory
Discussion and analysis of the department’s financial performance 189–190 mandatory
Discussion of any significant changes from the prior year or from budget 189–190 suggested
Agency resource statement and summary resource tables by outcomes 205–208 mandatory
Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future 190 mandatory
Management accountability    
Corporate governance    
Agency head’s certification that the department complies with the Commonwealth Fraud Control Guidelines 180 mandatory
Statement of the main corporate governance practices in place 177–182 mandatory
Names of the senior executive and their responsibilities 13 suggested
Senior management committees and their roles 177–179 suggested
Corporate and operational planning and associated performance reporting and review 177–182 suggested
Approach adopted to identifying areas of significant financial or operational risk 181–182 suggested
Policy and practices on the establishment and maintenance of appropriate ethical standards 179–180 suggested
How the nature and amount of remuneration for senior executive service officers is determined 188 suggested
External scrutiny    
Significant developments in external scrutiny 182–184 mandatory
Judicial decisions and decisions of administrative tribunals 221–222 mandatory
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman 182–183 mandatory
Management of human resources    
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives 184 mandatory
Workforce planning, staff turnover and retention 184–185 suggested
Impact and features of enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and AWAs 189 suggested
Training and development undertaken and its impact 186–187 suggested
Occupational health and safety performance 189, 209–210 suggested
Productivity gains 184 suggested
Statistics on staffing 199–202 mandatory
Enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and AWAs 188–189, 203–204 mandatory
Performance pay 204 mandatory
Assets management    
Assessment of effectiveness of assets management 190 If applicable, mandatory
Purchasing    
Assessment of purchasing against core policies and principles 190–191 mandatory
Consultants    
Number of new consultancy services contracts let; total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); number of ongoing consultancy contracts active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts. A statement must be included noting that information on contracts and consultancies is available through the AusTender website. Information as per attachment D to the Requirements, presented in accordance with the proforma provided, must be available on the internet or published as an appendix to the report. 191, 232–233 mandatory
Australian National Audit Office access    
Absence of provisions in contracts allowing access by the Auditor-General 190 mandatory
Exempt contracts    
Contracts exempt from the AusTender process 191 mandatory
Financial statements    
Financial statements 251–335 mandatory
Other mandatory information    
Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991) 209–210 mandatory
Freedom of information for the period from 1 July 2010 to 30 April 2011 inclusive (see terms of subsection 8(1) of the Freedom of Information Act 1982 as it existed prior to 1 May 2011). 211–218 mandatory
Advertising and market research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns 228 mandatory
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999) 223–224 mandatory
Grant programs 229 mandatory
Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms 185 mandatory
Correction of material errors in the previous annual report n.a. if applicable, mandatory
List of requirements 345–347 mandatory

n.a. not applicable

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