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Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Schedules of commitments, contingencies, asset additions and administered items

Schedule of Commitments

as at 30 June 2012

2012
2011
BY TYPE
$’000
$’000
Commitments receivable
Sublease rental income
(126,129)
(123,005)
Net GST recoverable on commitments1
(25,507)
(23,565)
Total commitments receivable
(151,636)
(146,570)
Commitments payable
Capital commitments
Infrastructure, plant and equipment
27,817
47,489
Total capital commitments
27,817
47,489
Other commitments
Operating leases2
389,912
382,304
Other3
164,333
249,084
Total other commitments
554,245
631,388
Total commitments payable
582,062
678,877
Net commitments by type
430,426
532,307
BY MATURITY
Commitments receivable
Operating lease income
One year or less
(37,153)
(26,878)
From one to five years
(75,786)
(62,100)
Over five years
(13,190)
(34,027)
Total operating lease income
(126,129)
(123,005)
GST commitments receivable1
One year or less
(8,942)
(11,438)
From one to five years
(15,919)
(11,877)
Over five years
(646)
(250)
Total other commitments receivable
(25,507)
(23,565)
Total commitments receivable
(151,636)
(146,570)
Commitments payable
Capital commitments
One year or less
12,956
30,576
From one to five years
14,861
16,914
Over five years
-
-
Total capital commitments
27,817
47,490
Operating lease commitments
One year or less
98,097
118,985
From one to five years
228,776
179,514
Over five years
63,039
83,805
Total operating lease commitments
389,912
382,304
Other Commitments
One year or less
81,878
121,938
From one to five years
82,455
125,628
Over five years
-
1,517
Total other commitments
164,333
249,083
Total commitments payable
582,062
678,877
Net commitments by maturity
430,426
532,307
Note:

1 Commitments are GST inclusive where relevant.
2 Operating leases included are effectively non-cancellable and comprise:
Property leases for residential, compound and chancery properties at overseas posts and office property in Canberra and all state offices in Australia
The leased estate consists of properties leased by the Department from private landlords. The terms and conditions of these leases overseas are negotiated at post and vary based on local market conditions.
Agreements for the provision of motor vehicles to senior executive officers
No contingent rentals exist. There are no renewal or purchase options available to the Department.
Leases for computer equipment
The lessor typically provides all computer equipment and software as necessary in the supply contract for 3 years, with instalments paid quarterly.
Leases for office equipment
All overseas lease terms and conditions are negotiated at posts and vary based on local market conditions.
3 Includes passports, property and maintenance, IT services and security services contracts.
This schedule should be read in conjunction with the accompanying notes.

 

Schedule of Contingencies

as at 30 June 2012

2012
2011
$’000
$’000
Contingent assets
Guarantees
-
-
Indemnities
-
-
Claims for damages or costs
-
12
Total contingent assets
-
12
Contingent liabilities
Guarantees
114
125
Indemnities
-
-
Claims for damages or costs
397
541
Total contingent liabilities
511
666
Net contingent assets (liabilities)
(511)
(654)
Details of each class of contingent liabilities and contingent assets listed above are disclosed in Note 10: Contingent Liabilities and Assets, along with information on significant remote contingencies and contingencies that cannot be quantified.
The above schedule should be read in conjunction with the accompanying notes.

 

Administered Schedule of Comprehensive Income

for the period ended 30 June 2012

2012
2011
Notes
$’000
$’000
EXPENSES
Employee benefits
15A
5,479
5,213
Suppliers
15B
28,968
21,929
Grants and contributions
15C
231,011
244,075
Write-down and impairment of assets
15D
4
48
Foreign exchange losses
15E
1,846
-
Other expenses
15F
12,242
14,693
Total expenses administered on behalf of Government
279,550
285,958
LESS:
OWN-SOURCE INCOME
Own-source revenue
Non-taxation revenue
Sale of goods and rendering of services
16A
357,126
348,603
Interest
16B
4,678
5,251
Dividends
16C
30,194
28,708
Other revenue
16D
41,414
29,373
Total own-source income
433,412
411,935
Gains
Foreign exchange
16E
-
9,081
Total gains administered on behalf of Government
-
9,081
Total income administered on behalf of Government
433,412
421,016
Net cost of (contribution by) services
153,862
135,058
OTHER COMPREHENSIVE INCOME
Actuarial gains/losses on defined benefit plans
(6,155)
28
Movement in the carrying amount of investments accounted for using the equity method
9,981
476
Total other comprehensive income
3,826
504
Total comprehensive income (loss)
157,688
135,562
The above schedule should be read in conjunction with the accompanying notes.

 

Administered Schedule of Assets and Liabilities

as at 30 June 2012

2012
2011
Notes
$’000
$’000
ASSETS
Financial assets
Cash and cash equivalents
17A
191
2,528
Trade and other receivables
17B
33,647
2,566
Investments accounted for using the equity method
17C
418,063
408,082
Total financial assets
451,901
413,176
Non-financial assets
Prepayments
18A
1,650
1,613
Total non-financial assets
1,650
1,613
Total assets administered on behalf of Government
453,551
414,789
LIABILITIES
Payables
Suppliers
19A
1,242
332
Other payables
19B
59,710
64,647
Total payables
60,952
64,979
Total liabilities administered on behalf of Government
60,952
64,979
Net assets/(liabilities)
392,599
349,810
The above schedule should be read in conjunction with the accompanying notes.

 

Administered Reconciliation Schedule

2012
2011
$’000
$’000
Opening administered assets less administered liabilities as at 1 July
349,810
313,542
Surplus (deficit) items:
Plus: Administered income
433,412
421,016
Less: Administered expenses (non CAC)
(279,550)
(285,958)
Other comprehensive income:
Movement in the carrying amount of investments
9,981
476
Actuarial gains/losses on defined benefit plans
(6,155)
28
Administered transfers to/from Australian Government:
Appropriation transfers from OPA:
Annual appropriations for administered expenses (non CAC)
247,699
281,444
Administered assets and liabilities appropriations
8,085
7,453
Special appropriations (unlimited) (non CAC)
953
838
Transfers to OPA
(371,636)
(389,029)
Closing administered assets less administered liabilities as at 30 June
392,599
349,810

 

Administered Cash Flow Statement

for the period ended 30 June 2012

2012
2011
Notes
$’000
$’000
OPERATING ACTIVITIES
Cash received
Sales of goods and rendering of services
354,398
350,163
Interest
109
99
Dividends
-
28,708
NIA subsidies, premiums and recoveries
22,507
5,173
North American Pension Scheme receipts and Other
672
5,975
Net GST received
2,129
3,740
Total cash received
379,815
393,858
Cash used
Grant and Contributions
218,918
248,959
Employees
890
936
Personal benefits
1,737
2,386
Suppliers
30,882
31,057
NIA Expenses
5,765
6,683
Other
9,061
8,391
Total cash used
267,253
298,412
Net cash flows from (used by) operating activities
112,562
95,446
Net increase (decrease) in Cash Held
112,562
95,446
Cash and cash equivalents at the beginning of the reporting period
2,528
6,376
Cash from Official Public Account for:
-Appropriations
256,737
289,735
Cash to Official Public Account for:
- Other
(371,636)
(389,029)
Effect of exchange rate movements on cash and cash equivalents at the beginning of the reporting period
-
-
Cash and cash equivalents at the end of the reporting period
17A
191
2,528
This schedule should be read in conjunction with the accompanying notes.

 

Schedule of Administered Commitments

as at 30 June 2012

2012
2011
$’000
$’000
BY TYPE
Commitments receivable
Net GST recoverable on commitments
(84)
(990)
Total commitments receivable
(84)
(990)
Commitments payable
Other commitments
Other 1
60,438
78,439
Total other commitments
60,438
78,439
Net commitments by type
60,354
77,449
BY MATURITY
Commitments receivable
One year or less
(84)
(990)
From one to five years
-
-
Over five years
-
-
Total other commitments receivable
(84)
(990)
Commitments payable
Other commitments
One year or less
10,048
23,392
From one to five years
42,283
55,047
Over five years
8,107
-
Total other commitments
60,438
78,439
Total commitments payable
60,438
78,439
Net commitments by maturity
60,354
77,449
NB: Commitments are GST inclusive where relevant.
1Other commitments represents 1) contracts entered into by the Department for participation in the International Exposition 2012 Yeosu, Republic of Korea and 2) the Australian Government's contract with EFIC for Debt to Health Swap agreement.
The above schedule should be read in conjunction with the accompanying notes.

 

Schedule of Administered Contingencies

as at 30 June 2012

2012
2011
$’000
$’000
Administered contingent assets
Nil
Nil
Administered contingent liabilities
Nil
Nil
Net administered contingent assets (liabilities)
-
-
Note 21: Administered Contingent Assets and Liabilities, provides detailed information on significant remote contingencies and contingencies that cannot be quantified.
This should be read in conjunction with the accompanying notes.
Statement of Activities Administered on Behalf of Government
The major administered activities of the Department are directed towards achieving the outcomes described in Note 1 to the Financial Statements. The major financial activities are the collection of passport fees and interest or premiums on the National Interest Account. Details of planned activities for the year can be found in the Department's Portfolio Budget and Portfolio Additional Estimates Statements.

Department of Foreign Affairs and Trade