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Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

List of requirements

This list is prepared from the checklist of annual report requirements contained in attachment F to the Requirements for Annual Reports approved by the Joint Committee of Public Accounts and Audit on 28 June 2012.

Description
Page
Requirement
Letter of transmittal
iii
mandatory
Table of contents
iv–vii
mandatory
Index
334–349
mandatory
Glossary
325–329
mandatory
Contact officer
ii
mandatory
Internet home page address and internet address for report
ii
mandatory
Review by the Secretary
Secretary's review
3–7
mandatory
Summary of significant issues and developments
3–7
suggested
Overview of department's performance and financial results
196
suggested
Outlook for the following year
6–7
suggested
Significant issues and developments for the portfolio
3–5
suggested
Departmental overview
Role and functions
8
mandatory
Organisational structure
8–10
mandatory
Outcome and program structure
11–13
mandatory
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills, details of variation and reasons for change
n.a.
mandatory
Portfolio structure
11–13
portfolio departments – mandatory
Report on performance
Review of performance during the year in relation to programs and contribution to outcomes
15–177
mandatory
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements
15–177
mandatory
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change
n.a.
mandatory
Discussion and analysis of performance
15–177
mandatory
Trend information
15–177
mandatory
Significant changes in the nature of principal functions or services
n.a.
suggested
Performance of purchaser–provider arrangements
223–225
suggested
Factors, events or trends influencing departmental performance
15–177
suggested
Contribution of risk management in achieving objectives
185
suggested
Social inclusion outcomes
n.a.
if applicable, mandatory
Performance against service charter customer service standards, complaints data and the department's response to complaints
148–155, 157–162
if applicable, mandatory
Discussion and analysis of the department's financial performance
196–198
mandatory
Discussion of any significant changes from the prior year, from budget or anticipated to have a significant impact on future operations
196–198
mandatory
Agency resource statement and summary resource tables by outcomes
211–214
mandatory
Management and accountability
Corporate governance
Agency head's certification that the department complies with the Commonwealth Fraud Control Guidelines
183–184
mandatory
Statement of the main corporate governance practices in place
181–185
mandatory
Names of the senior executive and their responsibilities
10
suggested
Senior management committees and their roles
181–183
suggested
Corporate and operational planning and associated performance reporting and review
181–185
suggested
Approach adopted to identifying areas of significant financial or operational risk
185
suggested
Policy and practices on the establishment and maintenance of appropriate ethical standards
182–183
suggested
How the nature and amount of remuneration for senior executive service officers is determined
195
suggested
External scrutiny
Significant developments in external scrutiny
186–188
mandatory
Judicial decisions and decisions of administrative tribunals
219–220
mandatory
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman
186–187
mandatory
Management of human resources
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives
188–189
mandatory
Workforce planning, staff turnover and retention
189–191
suggested
Impact and features of enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and AWAs
194, 209–210
suggested
Training and development undertaken and its impact
192–193
suggested
Work health and safety performance
195, 215–216
suggested
Productivity gains
188–189
suggested
Statistics on staffing
205–208
mandatory
Enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and AWAs
194, 209–210
mandatory
Performance pay
209–210
mandatory
Assets management
Assessment of effectiveness of assets management
196–197
If applicable, mandatory
Purchasing
Assessment of purchasing against core policies and principles
197–198
mandatory
Consultants
Number of new consultancy services contracts let; total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); number of ongoing consultancy contracts active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts. A statement must be included noting that information on contracts and consultancies is available through the AusTender website.
197–198
mandatory
Australian National Audit Office access
Absence of provisions in contracts allowing access by the Auditor-General
197
mandatory
Exempt contracts
Contracts exempt from the AusTender process
197
mandatory
Financial statements
Financial statements
245–321
mandatory
Other mandatory information
Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)
215–216
mandatory
Advertising and market research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns
226
mandatory
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999)
221–222
mandatory
Compliance with the agency's obligations under the Carer Recognition Act 2010
n.a.
if applicable, mandatory
Grant programs
227
mandatory
Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms
191–192
mandatory
Information Publication Scheme statement
138
mandatory
Correction of material errors in the previous annual report
n.a.
if applicable, mandatory
List of requirements
330–333
mandatory

n.a. not applicable

Department of Foreign Affairs and Trade