Departmental overview

Secretary and Deputy Secretaries of the Department of Foreign Affairs and Trade (as at 30 June 2013). Left to right: (seated): Secretary, Peter Varghese AO, Deputy Secretary, Chris Moraitis. (standing): Deputy Secretaries, Gillian Bird, Paul Grigson and Jan Adams. [Norman Plant]

Secretary and Deputy Secretaries of the Department of Foreign Affairs and Trade (as at 30 June 2013). Left to right: (seated): Secretary, Peter Varghese AO, Deputy Secretary, Chris Moraitis. (standing): Deputy Secretaries, Gillian Bird, Paul Grigson and Jan Adams. [Norman Plant]

Organisational structure

The Secretary and four deputy secretaries (the executive) are supported by the senior executive service to manage the department and provide leadership on foreign and trade policy, consular and corporate issues. The executive shapes the values and culture of the department, promotes the highest professional standards of service to the government and to Australia, and provides a fair and professionally rewarding working environment for staff.

The department's organisational structure is outlined in Figure 1. Additionally, the department manages an overseas network of 95 embassies, high commissions, consulates-general and multilateral missions (see Appendix 12). Each overseas post is attached to a parent division in Canberra. The department maintains offices in all Australian state and territory capital cities. These offices provide consular and passport services to the Australian community and liaison services to state and territory governments and Australian business. We also maintain a Passport Office in Newcastle and a Liaison Office on Thursday Island in the Torres Strait. Details of our offices in Australia are provided inside the back cover of this report.

The department also engages people overseas to act as honorary consuls. Honorary consuls provide consular assistance on behalf of the department to Australian travellers in locations where the Australian Government does not maintain other representation (see Appendix 12).

Figure 1: Executive structure (as at 30 June 2013)

SECRETARY
Peter Varghese AO. Deputy Secretary-Jan Adams; Office of Trade Negotiations (OTN): First Assistant Secretary-Chris De Cure; Free Trade Agreement Division (FTD): First Assistant Secretary-John Fisher; Special Negotiator-Michael Mugliston; Trade and Economic Policy Division (TED): First Assistant Secretary-Sam Gerovich; G20 First Assistant Secretary-Daniel Sloper; Policy Planning Branch (PLB): Assistant Secretary-Margaret Twomey; Exeuctive, Planning and Evaluation Branch (EXB): Assistant Secretary-Jeff Roach. Deputy Secretary- Paul Grigson; Americas and Africa Division (AAD): First Assistant Secretary- Brendon Hammer; Europe Division (EUD): First Assistant Secretary- Jeremy Newman; Pacific Division (PAD): First Assistant Secretary- A/g Lachlan Strachan; International Security Division (ISD) (Terrorism and Intelligence) First Assistant Secretary- Caroline Miller; Ambassador for Counter-Terrorism- William Fisher; South and West Asia and Middle East Division (SMD): First Assistant Secretary- Jennifer Rawson; Protocol Branch (PRB): Chief of Protocol- Sally Mansfield. Deputy Secretary- Gillian Bird ASEAN Ambassador; Southeast Asia Division (SED): First Assistant Secretary- Allaster Cox; North Asia Division (NAD): First Assistant Secretary-Peter Rowe; Consular, Public Diplomacy and Parliamentary Affairs Division (CPD): First Assistant Secretary- Justin Brown; International Security Division (ISD) (Arms Control & Intelligence): First Assistant Secretary- Caroline Miller; Australian Safeguards and Non-Proliferation Office (ASNO): Director General- Robert Floyd; Director General of ASNO is a statutory officer responsible to the Minister for Foreign Affairs. Deputy Secretary- Chris Moraitis; Australian Passports Office (APO): Executive Director- Penny Williams; Corporate Management Division (CMD): First Assistant Secretary- Rod Smith; Chief finance Officer (CFO)-Ann Thorpe; Information Management and Technology Division (IMD): Chief Information Officer (CIO)- Tuan Dao; International Organisations and Legal Division (ILD): First Assistant Secretary- Harinder Sidhu; Senior Legal Adviser (SLA)- Richard Rowe; UN Security Council Task Force (UTF) First Assistant Secretary- A/g Jon Merrill; Ambassador for People Smuggling Issues- Craig Chittick; Overseas Property Office and Services (OPO): Executive Director- Kevin Nixon

 

Figure 2: Outcome and programs framework 2012–13

Department of Foreign Affairs and Trade: Secretary: Mr Peter Varghese AO. Outcome 1: The advancement of Australia's international strategic, security and economic interests including through bilateral, regional and multilateral engagement on Australian government foreign and trade policy priorities; Program 1.1: Foreign affairs and trade operations; Program 1.2: Payments to international organisations; Program 1.3: Public information services and public diplomacy. Outcome 2: The protection and welfare of Australians abroad and access to secure international travel documentation through timely and responsive travel advice and consular and passport services in Australia and overseas; Program 2.1: Consular services; Program 2.2: Passport services. Outcome 3: A secure Australian government presence overseas through the provision of security services and information and communications technology infrastructure, and the management of the Commonwealth's overseas owned estate; Program 3.1: Foreign affairs and trade operations; Program 3.2: Overseas property.

Structure of the Foreign Affairs and Trade Portfolio

The foreign affairs and trade portfolio supports the Minister for Foreign Affairs, the Minister for Trade and Competitiveness, the Parliamentary Secretary for Trade and the Parliamentary Secretary for Pacific Island Affairs in the conduct of Australia's foreign and trade policy.

Six agencies make up the portfolio:

  • Department of Foreign Affairs and Trade
  • AusAID (Australian Agency for International Development)
  • Australian Trade Commission (Austrade)
  • Australian Secret Intelligence Service (ASIS)
  • Australian Centre for International Agricultural Research (ACIAR)
  • Export Finance and Insurance Corporation (EFIC)

NB: EFIC is not included for outcome reporting purposes in Figure 3 because it is covered by the Commonwealth Authorities and Companies Act 1997 (CAC Act).

 

Figure 3: Portfolio outcome structure (as at 30 June 2013)

Minister for Foreign Affairs: Senator the Hon. Bob Carr; Parliamentary Secretary for Pacific Island Affairs- Senator Matt Thistlethwaite. Minister for Trade and Competitiveness: The Hon. Dr Craig Emerson MP; Parliamentary Secretary for Trade- The Hon. Kelvin Thompson MP. Department of Foreign Affairs and Trade: Secretary- Mr Peter Varghese AO; Outcome 1: The advancement of Australia's international strategic, security and economic interests including through bilateral, regional and multilateral engagement on Australian government foreign and trade policy priorities; Outcome 2: The protection and welfare of Australians abroad and access to secure international travel documentation through timely and responsive travel advice and consular and passport services in Australia and overseas; Outcome 3: A secure Australian government presence overseas through the provision of security services and information and communications technology infrastructure, and the management of the Commonwealth's overseas owned estate. Also directly responsible to Minister for Foreign Affairs. Australian Agency for International Development: Director General- Mr Peter Baxter; Outcome 1: To assist developing countries to reduce poverty and achieve sustainable development, in line with Australia's national interest; Outcome 2: Australia's national interest is advanced by implementing a partnership between Australia and Indonesia for reconstruction and development. Australian Centre for International Agricultural Research: Chief Executive Officer- Dr Nick Austin; Outcome 1: To achieve more productive and sustainable agricultural systems for the benefit of developing countries and Australia through international agricultural research and training partnerships. Australian Secret Intelligence Service: Director-General- Mr Nick Warner AO PSM; Outcome 1: Enhanced understanding for the Government of the overseas environment affecting Australia's interests through the provision of covert intelligence services about the capabilities, intentions or activities of people or organisations outside Australia. Also directly responsible to the Minister for Trade and Competitiveness. Australian Trade Commission: Chief Executive Officer- Mr Bruce Gosper; Outcome 1: Advance Australia's trade, investment and education promotion interests through information, advice, and services to businesses, the education sector and governments; Outcome 2: The protection and welfare of Australians abroad through timely and responsive consular and passport services in specific locations overseas.