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Annual Report 1999-2000Annual Report 1999-2000 home page

ContentsContents > Overviews > Outcome 1: National Interests > Outcome 2: Consular & Passports > Outcome 3: Public Diplomacy > Management > Financial Statements > Appendixes > Glossaries

YOU ARE CURRENTLY AT: Appendixes > Appendix 3


  APPENDIX 3  

STAFFING OVERVIEW

Table 16. Employees by classification, gender and location (excluding locally engaged employees overseas)

Classification Female Male Total staff Total staff
  Canberra State offices Overseas Canberra State offices Overseas 30 June 2000 30 June 1999
APS Level 1 8 12 0 5 4 0 29 9
APS Level 2 45 87 2 31 19 5 189 248
APS Level 3 80 42 12 33 16 12 195 218
APS Level 4 124 50 50 80 26 51 381 307
APS Level 5 17 0 0 11 2 0 30 63
APS Level 6 124 3 36 117 6 50 336 410
Exec. Level 1 63 4 37 190 4 105 403 317
Exec. Level 2 43 1 21 112 2 67 246 261
SES Band 1 13 0 9 39 2 30 93 94
SES Band 2 2 0 5 18 0 23 48 41
SES Band 3 2 0 0 4 0 6 12 11
SES (Spec.) Band 1 0 0 0 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 0 0 0 1 1
Secretary 0 0 0 2 0 1 3 2
Cadet 0 0 0 1 0 0 1 4
Graduate APS 18 0 1 13 0 0 32 31
Medical Officer Cl. 2 0 0 1 0 0 4 5 3
Medical Officer Cl. 3 0 0 0 0 0 0 0 1
Medical Officer Cl. 4 0 0 0 1 0 0 1 1
Total 540 199 174 658 81 354 2 006 2 023

Table 17. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time

  Ongoing employees Non-ongoing employees Total Total
  Full-time Part-time Full-time Part-time 30 June 2000 30 June 1999
Public Service            
Act 1999 1 762 63 75 26 1 926 1 947
Executive Council appointments* 75 0 5 0 80 76
Total 1 837 63 80 26 2 006 2 023

*Does not include the Executive Council appointments of Ambassador for APEC and Ambassador for the Environment which are held by Canberra-based employees included in Public Service Act 1999 employees in this table.

Table 18. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)

Category Female Male Total 30 June 2000 Total 30 June 1999
Ongoing employees 843 1 057 1 900 1 927
Non-ongoing employees 70 36 106 96
Overseas employees (locally engaged employees) * 770 810 1 580 1 610
Total 1 683 1 903 3 586 3 633

* Not including a total of 70 temporary/casual staff who were employed by various posts on 30 June 2000. This compares with a total of 15 temporary/casual staff employed on 30 June 1999.

Table 19. Senior Executive Service by level and location

Category Canberra State offices Overseas Total 30 June 2000 Total 30 June 1999
Public Service Act engagements          
SES Band 1 52 2 16 70 64
SES Band 2 19 0 4 23 24
SES Band 3 6 0 0 6 5
SES (Spec.) Band 1 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 1 1
Executive Council appointments          
Director of Safeguards* 1 0 0 1 1
Head of Mission Band 1 0 0 23 23 30
Head of Mission Band 2 0 0 24 24 16
Head of Mission Band 3 0 0 6 6 6
Secretary 2 0 1 3 2
Total 82 2 74 158 150

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

Table 20. Senior Executive Service by gender

Category Female Male Total 30 June 2000 Total 30 June 1999
Public Service Act engagements        
SES Band 1 20 50 70 64
SES Band 2 4 19 23 24
SES Band 3 2 4 6 5
SES (Spec.) Band 1 0 1 1 1
SES (Spec.) Band 2 1 0 1 1
Executive Council appointments        
Director of Safeguards* 0 1 1 1
Head of Mission Band 1 2 21 23 30
Head of Mission Band 2 3 21 24 16
Head of Mission Band 3 0 6 6 6
Secretary 0 3 3 2
Total 32 126 158 150

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

Table 21. Senior Executive Service: gains and losses during the year

  Total
Commenced in the department 16
Separated from the department 8

Table 22. Senior Executive Service: inter-agency mobility during the year

  Band 1 Band 2 Band 3 Total
To the department 1 0 0 1
From the department 1 0 0 1

Table 23. Employees by location and gender as at 30 June 2000

Location/Overseas Post Region Australia-based: female Australia-based: male Australia-based: total Locally engaged: female Locally engaged: male Locally engaged: total
Canberra 540 658 1 198 n.a. n.a. n.a.
Overseas Post Region            
North Asia 24 42 66 102 79 181
South and South-East Asia 45 102 147 189 311 500
Americas 28 45 73 124 90 214
Europe 44 87 131 217 176 393
New Zealand and the            
South Pacific 20 37 57 76 76 152
Middle East and Africa 13 41 54 62 78 140
Subtotal 174 354 528 770 810 1 580
State and Territory offices            
New South Wales 71 27 98 n.a. n.a. n.a.
Northern Territory 2 3 5 n.a. n.a. n.a.
Queensland 32 12 44 n.a. n.a. n.a.
South Australia 11 6 17 n.a. n.a. n.a.
Tasmania 4 2 6 n.a. n.a. n.a.
Victoria 55 23 78 n.a. n.a. n.a.
Western Australia 24 8 32 n.a. n.a. n.a.
Subtotal 199 81 280 n.a. n.a. n.a.
Total 913 1 093 2 006 770 810 1 580

n.a.: not applicable.

Performance pay

This year was the third cycle and the second full-year cycle for non Senior Executive Service (SES) staff under which employees were eligible to receive performance pay through the department’s Certified Agreement1. For members of the SES, all performance pay was in the form of bonuses; for non-SES employees, some was paid as a bonus and some (where applicable) as a paypoint movement. Non-SES employees rated as ‘Outstanding’ moved two paypoints, or, where they were at the top of a broadband, received a 13 per cent bonus. For those rated as ‘Superior’, movement was one paypoint, or an 8 per cent bonus for those at the top of their broadband. Employees rated as ‘Fully Effective’ were entitled to a paypoint movement provided they had also been rated as fully effective in the preceding cycle; otherwise a 2 per cent bonus was paid.

As a result of their ratings in the 1999–2000 performance appraisal cycle, 426 employees advanced paypoints. Of these, 126 employees moved up to a new APS level. The cost for non-SES employees was approximately $3.4 million, and that for the SES approximately $800 000; the comparable figures for 1998–99 were $3.4 million and $640 000, respectively.

Table 24. Ratings distribution for non-SES employees by gender*

  Unsatisfactory Satisfactory Fully Effective Superior Outstanding
  % % % % %
Female 0 11 57 26 6
Male <1 15 55 26 4

* Totals may not equal 100 per cent due to rounding.

Table 25. Ratings distribution by level*

  Unsatisfactory Satisfactory Fully Effective Superior Outstanding
  % % % % %
Broadband 1 <1 15 58 22 5
Broadband 2 <1 12 54 29 5
Broadband 3 0 10 57 27 6
Non-SES overall <1 13 56 26 5
SES (including heads of mission) 1 12 57 25 5

* Totals may not equal 100 per cent due to rounding.

Table 26. Senior Executive Service ratings distribution by gender*

  Unsatisfactory Satisfactory Fully Effective Superior Outstanding
  % % % % %
Female 0 6 71 17 6
Male 1 13 53 28 4

* Totals may not equal 100 per cent due to rounding.

Staff training

The Staff Development Branch manages the centrally controlled training budget. A summary table and details of its expenditure are listed below.

Table 27. Summary of centrally funded training expenditure

Funded from Canberra-based training programs  
Training expenditure ($) 3 369 153
Person days spent in training 21 337
Number of staff participating in training 5 787

Table 28. Breakdown of centrally funded training expenditure

Type of training Total expenditure ($) Percentage of total training expenditure Average days training per staff Total number of staff trained Number of person days of training
Leadership/management 397 630 11.8 3.49 242 844
Professional skills 225 016 6.7 1.32 859 1 132
Tertiary studies (other than graduate trainees) 166 010 4.9 7.70 144 1 109
Graduate trainees 138 568 4.1 4.39 176 773
Language training 1 293 353 38.4 73.02 122 8 909
Security 106 116 3.1 0.89 437 391
Finance 467 156 13.9 4.93 822 4 050
IT/technical 324 962 9.6 3.00 337 1 011
Secure systems 65 960 2.0 0.80 1 246 997
NNS computer training 103 250 3.1 1.50 756 1 134
Consular 38 436 1.1 4.54 158 718
Diversity 26 740 0.8 0.41 296 120
Ethics 15 956 0.5 0.78 192 149
Total 3 369 153 100.0 5 787 21 337

In addition, divisions, State and Territory offices and overseas posts used funds from their administrative budgets on staff training. A summary of such expenditure is given below, as well as a summary of all training programs.

Table 29. Summary of other training expenditure

Type Amount ($)
Funded from posts’ budgets* 1 563 642
State and Territory offices 51 538
Divisions 548 262
Staff Development Branch** 213 442
Total 2 376 884

* The bulk of this training was in leadership and management, finance, IT (including local area networks), regional seminars and public affairs, for both Australia-based and locally engaged employees.

** Expenditure relating to training other than formal training courses included in the preceding table.

Table 30. Summary of all training programs

Canberra, State and Territory Offices and Overseas Posts  
Total training expenditure ($) 5 746 037
Percentage of expenditure on training of total salary costs 2.66
Average expenditure on training per employee ($) 1 615
Average days of training per employee 9.88

YOU ARE CURRENTLY AT: Appendixes > Appendix 3

Annual Report 1999-2000Annual Report 1999-2000 home page

ContentsContents > Overviews > Outcome 1: National Interests > Outcome 2: Consular & Passports > Outcome 3: Public Diplomacy > Management > Financial Statements > Appendixes > Glossaries

 

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