Order Constituting The Australia-Japan Foundation

WHEREAS the Australian Government is desirous of further developing relations between Australia and Japan:

AND WHEREAS it is desirable that such relations should be developed by the promotion in Japan of a greater awareness of Australia, and by the promotion in Australia of a greater awareness of Japan and the enlargement over the longer term of the areas of contact and exchange between Australia and Japan and their respective peoples: AND WHEREAS it is desirable that there be established a body for the purpose of providing a focus for the collection, exchange and dissemination of information, and a source of advice, in relation to the ways in which such relations may be encouraged, strengthened and developed:

NOW THEREFORE I, Philip Michael Jeffery, Governor-General of the Commonwealth of Australia, acting with the advice of the Federal Executive Council, HEREBY ORDER AS FOLLOWS:

  1. There is hereby established a foundation to be known as the 'Australia-Japan Foundation' (hereafter referred to as 'the Foundation').
    1. The Foundation shall consist of:
      1. a Board comprising
        1. a Chairman; and
        2. the Secretary of the Department of Foreign Affairs and Trade (DFAT) or a DFAT representative appointed by the Secretary as an ex-officio member; and
        3. no fewer than four and no more than nine other members; and
      2. a secretariat provided by DFAT
    2. The Chairman shall be appointed by the Governor-General on the recommendation of the Minister for Foreign Affairs for a period not exceeding five (5) years, and on a part-time basis.
    3. Members of the Board, other than the Chairman and the ex-officio DFAT member, shall be appointed by the Minister for Foreign Affairs for a period not exceeding three (3) years; and on a part-time basis.
    4. The Chairman and members may be re-appointed.
    1. The Governor-General may terminate the appointment of the Chairman or a member on the recommendation of the Minister for Foreign Affairs. The Chairman may resign his or her membership by notification in writing to the Governor-General.
    2. The Minister for Foreign Affairs may terminate the appointment of a member of the Board, other than the ex-officio DFAT member.
    3. A member (other than the Chairman) may resign his or her membership by notification in writing to the Minister for Foreign Affairs.
  2. A person appointed to be the Chairman of or a member of the Foundation Board shall be:
    1. paid sitting fees, travel and accommodation expenses in accordance with Australian Government Remuneration Tribunal Determinations; and
    2. entitled to be reimbursed for other expenses approved by the Board and actually incurred by the member in the performance of their duties as a member of the Board.
    1. Subject to sub-clause (2), meetings of the Board shall be held at such times and at such places as the Board determines.
    2. The Chairman shall, upon receipt of a written request signed by four other members of the Board, summon a meeting of the Soard to deal with such matters as are specified in that written request.
  3. At a meeting of the Board, a quorum shall be constituted by any three members or not less than half the members for the time being holding office, whichever is the larger.
  4. The procedures for the conduct of meetings of the Board, including procedures for the appointment of an Acting Chairman and a Deputy Chairman, shall be determined from time to time by the Board.
    1. The function of the Board is to make recommendations to the Australian Government through the Minister for Foreign Affairs on fostering the development of an Australia-Japan relationship that supports Australian Government interests specifically to:
      1. increase understanding in Japan of shared interests with Australia;
      2. increase understanding in Australia of the importance of Japan to Australia as an economic and strategic partner: and
      3. increase recognition of Australian excellence and expertise in Japan.
    2. In developing its functions the Board should consult as widely as possible with individuals, organisations, enterprises and government departments and agencies associated or concerned with the broadening of relations between Australia and Japan.
  5. The functions of the secretariat, under the authority of the Minister for Foreign Affairs, are:
    1. to provide administrative support for the Board;
    2. to implement the recommendations of the Board; and
    3. to undertake other activities that progress the objectives of the Foundation.
  6. Moneys required for the purpose of enabling the Foundation to discharge its functions and the implementation of the Board's recommendations shall be obtained from:
    1. moneys standing to the credit of any Special Account established under Section 20 of the Financial Management and Accountability Act 1997 for those purposes; or
    2. any other monies lawfully available for those purposes.
  7. As soon as practicable after 30 June in each year, the Foundation shall provide to the Minister of State for Foreign Affairs an Annual Report on the Foundation's activities during the period of twelve months ending on 30 June.

By His Excellency's Command
(signed)
Alexander Downer
Minister of State for Foreign Affairs

GIVEN under my Hand And the Great Seal of Australia on 30 November 2006.
(signed)
PM Jeffery
Governor -General

Last Updated: 3 March 2015