It is a condition of AMI grant funding that recipients fully acquit the funds received. Grant moneys should be acquitted within 28 days of the completion of a project through the submission of a completed Acquittal report including a financial statement of expenditure.
As part of the acquittal process, grant recipients need to indicate how the money spent can be linked back to the activities for which funding was originally requested. All unspent funds must be returned to the AMI.
Lower risk grants may have their financial statement of expenditure certified by an official from the organisation that received the grant. Higher risk grants should be certified by a qualified accountant. As a general rule, all grants greater than $30,000 should be certified by a qualified auditor. The cost of certification can be included in the grant funding provided.
Funding recipients are required to keep all receipts and records for five years and to make these available upon request.
The final written report must include:
- A short description (one to two paragraphs describing the project outcomes which can be used on the AMI website with the photographs to publicise the project;
- Any media releases related to the project;
- an assessment of how the activities contributed to achieving the project's stated objectives;
- any quantitative or qualitative performance measures such as
- number of participants/audience spectators
- number/value of ticket sales
- details of media coverage
- feedback from participants;
- any difficulties encountered in implementing the project;
- any follow-up activities arising from the project; and
- at least one high-quality resolution digital photograph (3000 dpi) with captions suitable for publication in the AMI annual report and website.
The AMI encourages grant recipients to send any publicity material about their project to promote the activity on the AMI website.
An interim report is required where a project extends over more than six months.
The AMI may seek a verbal report from grant recipients at Board meetings in addition to the above grant acquittal requirements.
As of July 1, 2012 AMI acquittals are to be submitted online. We will only accept non-online acquittal forms from grant recipients of projects funded before the 2012-13 grant round.
Online acquittal form for project grant recipients