New South Wales Offices

The NSW State Office and Sydney Passport Office are in separate locations. You cannot lodge your passport or document for legalisation at the NSW State Office.

Authentications and Apostilles

The Sydney Passport Office, Authentications Section can issue an Apostille or Authentication stamp that certifies the signature on a public document (for example, an Australian birth certificate) as part of the process for validating documents for use overseas.

Processing and Lodgement Requirements

Over the counter

Office address

Level 7
26 Lee St
Sydney NSW
(Near Central Station)

Office hours

8:30am – 1:00pm,
Monday to Friday,
No appointment necessary

Through the mail

Postal address

Department of Foreign Affairs and Trade
Authentications Section
GPO Box 9807
Sydney NSW 2001

Payment form

This form must accompany all documents sent in by mail: Notarial request form [DOC 67 KB] | [PDF 115 KB]

Frequently Asked Questions

What is an authentication or apostille?

Overseas governments sometimes need proof that Australian documents, or the signatures of Australian officials on documents, are genuine before they will accept them. The Department of Foreign Affairs and Trade (DFAT) will certify that a signature, stamp or seal on an official Australian document is genuine by checking it against a specimen held on file, and stamping the document with an authentication or apostille.

This is a legal process. DFAT will only issue stamps once satisfied that the signature, stamp or seal on a document is not fraudulent. Instances of attempted fraud in the past mean that DFAT needs to be cautious about issuing its stamp.

Which stamp do I need: authentication or apostille?

This advice can only be provided by the overseas government you are dealing with through their embassy and/or consulate in Australia. Please note we can only issue an authentication OR apostille on a document, not both.

As a general guide, documents going to countries that are party to the 1961 Hague Apostille Convention Abolishing the Requirement of Legalisation for Foreign Public Documents require an apostille, for example: Italy, Greece, and many others.

Documents going to countries that are not party to the Hague Convention generally require an authentication, for example: China, most Middle Eastern countries and many others.

What documents are accepted?

We accept original documents issued by Australian Government departments with an official signature, seal or stamp; or documents signed and sealed by an Australian Notary Public. You can find your nearest Public Notary using the Notary Locator website. All Australian public documents must have an original signature, stamp or seal on each page in order to be issued with an authentication or apostille.

Please read the following guide to help you prepare your documents prior to lodging them with us.  Getting your documents ready in the correct form will prevent delays in your application.

Type of document What you should do before lodgement

An original Government document (such as a certificate from the Registry of Births, Deaths and Marriages, Australian court document, or AFP/State Police Check)

You can submit the document to us without further requirements

A copy of a Government document (including a copy of an Australian Passport)

You must take the document to a Notary Public and have it notarised prior to lodgement

A private document (such as Australian private education institution documents, medical documents, company documents, wills and Powers of Attorney)

You must take the document to a Notary Public and have it notarised prior to lodgement

A commercial document with an original, live signature from ASIC, the ATO, a business chamber or chamber of commerce and industry, the TGA or trademarks office

You can submit the document to us without further requirements

An Australian public tertiary education/university document

Australian private tertiary education documents must first be notarised by a Notary Public before lodgement.

Your document must be certified and signed by the central Student Administration office of the issuing university as a 'true and accurate record' before the document can be submitted to us. You will need to contact your university’s Student Administration to arrange this.

A public primary or secondary school document

Australian private primary or secondary education documents must first be notarised by a Notary Public before lodgement.

Your document must be signed by an authorised officer of a State/Territory education authority or a Notary Public prior to lodgement. In New South Wales, the authority is the NSW Department of Education and Communities. They can be contacted on +612 9561 8999.

A certificate from the Board of Studies

Your document must be reissued and signed by an authorised officer at the NSW Board of Studies. They can be contacted on +612 9367 8111.

A translation

Your translation must have been signed/stamped by a government approved accredited translating service such as NAATI

How much does it cost?

Apostille

$60 per single page document

$80 per multiple page document requiring binding

Authentication

$20 per single page document

$40 per multiple page document requiring binding

Payment methods

Over the counter: MasterCard, Visa, EFTPOS, Australian money order, company / bank cheque made payable to the Department of Foreign Affairs and Trade (no personal cheques) or cash

Through the mail: complete the Notarial request form [DOC 67 KB] | [PDF 115 KB]

How long does it take?

In most cases, documents can be processed within two (2) working days. We do not have a same day or priority service.

There may be a delay in our processing if:

  • We do not have a specimen signature of the person who has signed the document on file (this means we will need to obtain their signature for verification)
  • There is any question about the authenticity of the document.

What if I am overseas?

Australian High Commissions, Embassies and Consulates can provide authentications for Australian documents and Certificates of No Impediment to Marriage. They are not able to issue apostilles, which must be issued from within Australia.

If you need to send your document to our office from overseas, please ensure your document will be accepted for authentication or apostille by reading the table above. If your document is acceptable, you can send it directly to our postal address, along with your completed Notarial request form [DOC 67 KB] | [PDF 115 KB]

Department of Foreign Affairs and Trade
Authentications Section
GPO Box 9807
Sydney NSW 2001
AUSTRALIA

You can choose to have your document returned to you via standard airmail at no extra charge, or via International Express Post for an additional $22.  This option can be indicated on the Notarial Request Form. This is not a registered, certified or traceable mail service. International Express Post is not recommended as a delivery option for clients in the UAE, Kuwait, Qatar and most Middle Eastern countries. Please note we cannot take responsibility for any mail once it leaves this office.

Alternatively, you can arrange for a prepaid courier to collect your documents and securely deliver them to you. We will advise you by email when your document is ready so that you can arrange for a courier to collect your document.

Please email us at notarialsnsw@dfat.gov.au if you require further information.

How do I authenticate my fingerprint check?

If applying for an overseas police clearance you may be asked to have a fingerprint check authenticated by DFAT.

As the NSW police are not permitted to return your fingerprint check to you, you must take the following with you to the police station:

1. A completed Notarial request form [DOC 67 KB][PDF 429 KB], with a payment of $20.

2. An envelope addressed to:

Department of Foreign Affairs and Trade
Authentications Section
GPO Box 9807
Sydney NSW 2001

3. An addressed envelope for the return of the fingerprints back to you, or to the relevant consulate or embassy.

As we are usually required to contact the police officer who conducted your fingerprint check for signature verification, there is no guaranteed turnaround time on the legalisation of fingerprints.

Can I get a Certificate of No Impediment to Marriage in the Sydney office?

The Department of Foreign Affairs and Trade cannot advise on the specific requirements which may need to be met in order for a marriage to be legal in a particular country. For exact details of what requirements will need to be met, persons wishing to marry overseas should contact the Embassy, High Commission or Consulate of the country in which they would like to marry.

The Department of Foreign Affairs and Trade can issue a Certificate of No Impediment to Marriage (CNI) for Australian citizens and/or permanent residents getting married  overseas. The CNI is usually issued by the Australian Embassy within the country where the marriage will take place. Whilst the Sydney Passport Office, Authentications section can issue a CNI, many countries will only accept CNIs issued by the Australian Embassy or Consulate within their country. If you are getting married overseas and would like your CNI issued from within Australia, you will need to confirm with the foreign government whether or not the CNI is required, if it can be issued from within Australia and if it needs any additional legalisation (Authentication or Apostille).

If you confirm that the foreign authority will accept a Certificate of No Impediment issued from within Australia, the application form is available on the Smartraveller website.

You will also need to provide a certified copy of your Australian passport/permanent residency visa and proof of dissolution of any previous marriages (such as a divorce or death certificate).

You can lodge your application form at the Sydney Passport Office, Authentications and Apostilles counter between 8.30am and 1pm weekdays. Alternatively you can post your completed application form and certified copies of supporting documents to our postal address, along with your Notarial Request form.

The CNI costs $90 and will take three working days to process in Sydney.

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