Frequently Asked Questions

Please read the CAAR Grant Guidelines before you submit your application.

1. Can I apply for a grant?

You can apply for a grant if you are an Australian citizen, permanent resident or on behalf of an Australian organisation. DFAT provides grants to non-Australian organisations, if working alongside an Australian partner.

2. Can I apply for a grant if the project will take more than one year to complete?

Yes, but you will only receive funding for one year. Unfortunately, due to budget constraints, CAAR is unable to fund multi-year grants.

3. How do I apply?

The applicant will need to submit an application online through the CAAR 2019-20 Grant Round. The application link is powered by Smartygrants which will be provided on the CAAR website at the time the grant round opens (1 February 2019).  You will need to log in at the prompts to start your application.  Advertising of this round will be on the CAAR Website, CAAR Facebook and the CAAR Twitter account.

4. What are the chances of getting a grant?

The grant process is competitive. The CAAR Board assesses grant applications by considering how the proposal will further the goals of the Council and whether the application meets the priorities outlined in the CAAR Strategic Plan 2016-2020.  The grant guidelines can be found on the CAAR website. The Council has a limited budget, which means not all projects that satisfy the guidelines and further the goals of the Council can be funded. If you are unsure if your project meets the Council’s requirements please send an email to caar@dfat.gov.au (responses within two working days) to seek advice prior to completing an application.

5. Is there a page limit for the application form and CV?

There are some word limits in the Smartygrants form. The assessment committee has to read many applications, therefore the clearer the applicant’s rationale, the stronger the application. The applicant’s CV should be no longer than one page.

6. Do I need to brief my referees about the project and participants?

Yes, DFAT may contact your referees to discuss the project. You will need to demonstrate you are able to do what you said you will do in the application and that there is likely to be a long-term outcome.

7. Do I need to contact visitors/speakers/project partners in our partner countries before sending in an application?

The project should be well thought out and ready to be implemented. It also needs to be completed within a 12 month period. Applicants should have, at least, in principle support from the organisation or people identified as being a project partner in the application. Project counterparts (overseas) should be well-briefed about the project and their role in it. Written support from the project partner/s strengthens the application.

8. What if I need a grant quickly or 'out of time'?

The CAAR conducts one grant assessment round per year. You will need to wait until the following grant round to apply.

9. I am a researcher at a university. Should I apply for a grant in my own name, or on behalf of my university?

The CAAR prefers that applications are made on behalf of the research or host institution rather than by individuals.

10. Can I use the CAAR grant to pay for salaries?

The CAAR does not provide grants to pay for salaries for example, a research assistant. Grants are not available to cover administrative costs arising from day-to-day operations of an organisation (including salaries, leases of equipment or property) or activities that are the responsibility of other funding bodies or other government agencies e.g. academic research, assistance to business or development projects. The CAAR can pay for services related to a specific project, e.g. engaging a graphic designer to produce a logo could potentially be appropriate.

11. Can I pay per diems to consultants?

While the CAAR will not pay for salaries, payment of per diems may be possible, if the amount is reasonable and appropriate in the context of the application. 

12. How much information should I provide in the budget?

Short but descriptive information is required. For example: 

  1. ‘miscellaneous’ will need to be explained to detail what is included.
  2. ‘accommodation’ information is required advising how many persons and dates of travel.

13. Who will assess applications?

The CAAR Board Members will assess each application. Board Members are listed on the CAAR website.   

14. If I am successful, what happens next?

DFAT will send you an email congratulating you on your success and requesting a Communications Outline for the project. You will then receive a ‘letter of offer / funding agreement’ (contract) for signing. This states the terms and conditions of accepting the funding and requests an invoice to enable payment and a request to sign the ‘Working with Vulnerable People Statement of Compliance’ form.

15. Can I appeal a grant decision?

The Board’s decision is final and there is no mechanism for appeal.

16. Do I need to do anything to complete my CAAR grant?

Yes, the applicant will need to submit an acquittal report detailing how the funds were spent, what the outcomes were and how they were achieved. The applicant will need to provide receipts and complete a ’return of unspent funds’ form. Any social media produced including, video, photographs, and online features should be sent to DFAT and any material produced

e.g. reports, journal articles, policy papers relating to the project should also be submitted as part of the acquittal process.

Note: DFAT does not assist with visa applications or travel advice

Please refer to Smartraveller for ‘travel insurance, stay healthy, travel smart’ and register your travel’ when travelling in or out of Australia.



Last Updated: 3 December 2018