The 2024 New Colombo Plan (NCP) Scholarship Program Guidelines outline round eligibility requirements, assessment criteria and how funding will be allocated to successful applicants. Applicants must read these Guidelines on GrantConnect before starting an application.
Key changes in the 2024 round
Updates to the 2024 Guidelines aim to ensure consistency with the Australian Government's policy priorities. These updates include:
| Changes | Rationale |
|---|---|
| Added undergraduate language-focused qualification as eligible course (sections 4.1d, 5.2c of guidelines) | To increase opportunities to support language learning, in line with the Government's priority in language training. |
| Removed the maximum duration of 6 months for full-time language training (section 5.2.4c) and removed the part-time language training tuition fee cap of $1500 (section 5.4.2) | To encourage uptake of language learning, in line with the Government's priority in language training. Up to $10,000 per scholarship can be spent on language training. |
| Increased scholarship allowances (section 5.4.3)* | To reflect increased in cost of undertaking an international study program |
| Included Pacific Fellow and Climate Change Fellow awards (section 6.3) | To align with Government policy priorities in the Pacific and in climate change |
*Policy updates in the 2024 NCP Scholarship Program Guidelines apply only to the 2024 round; they do not apply to previous rounds.
Smartraveller advice
NCP scholarship programs cannot proceed in a host location (or region within a host location) for which the Smartraveller advice is ‘Do not travel' or ‘Reconsider your need to travel'” (see section 5.5.4 of the Guidelines).
Applicants are strongly discouraged from proposing programs to a host location (or a region within a host location) with such a travel advice, except where that advice is likely to be short-term, for example due to the temporary impact of a natural disaster.
Travel from Australia cannot proceed to such locations if that travel advice remains in place at the scholar's time of departure.
Lessons learned from previous NCP scholarship rounds
Independent assessors who considered past applications noted the importance of applicants providing evidence to support their claims in applications.
Criterion 1: Academic excellence at the tertiary level
Higher scored responses:
- demonstrated prolonged dedication to academic achievement, learning and personal development, supported by concrete examples and strong academic references. These responses demonstrated creativity, innovation, strong communication skills, problem-solving skills, and/or critical thinking skills. Examples included participation in competitions or projects that required high levels of innovation or problem solving
- provided evidence of commendations, awards, scholarships, internships, or acceptance into selective academic programs etc, and explained how these opportunities developed the applicant's critical thinking skills
Lower scored responses:
- demonstrated limited achievement beyond standard university student experiences
- did not provide evidence of the applicant's communication skills, higher-order cognitive and critical thinking skills and/or engagement in learning.
Criterion 2: Leadership and engagement in the community
Higher scored responses:
- gave examples of sustained community engagement, often in a variety of fields
- demonstrated longer-term leadership that developed a program/activity/organisation from conception to implementation
- showed an effective ability to collaborate with other stakeholders and positively influence outcomes.
Lower scored responses often:
- only outlined participation, without explaining how the applicant contributed to improved outcomes for their community (which may include a variety of groups: voluntary, community, cultural, educational and/or paid employment)
- did not demonstrate how the applicant utilised their leadership skills to contribute effectively and bring about change, resolve problems or find solutions.
Criterion 3: Adaptability and resilience
Higher scored responses:
- demonstrated strong self-awareness and identified strategies that applicants used to overcome a range of challenges in their academic studies and/or personal life
- demonstrated insights applicant had gained from dealing with challenging situations and setbacks
- explained how lessons learned from past experiences would apply to their proposed NCP program, including their ability to thrive in a cross-cultural environment and deal with unforeseen events.
Lower scored responses often:
- demonstrated limited self-awareness regarding personal growth and development in the face of challenging circumstances
- little understanding of coping mechanisms to adapt or show resilience.
Criterion 4: Ability to contribute to the NCP strategic objective and outcomes
Higher scored responses:
- demonstrated linkages between the applicant's proposed program and the NCP objective and outcomes
- clearly explained how their interests, proposed program and NCP outcomes intersected
- provided well-considered examples of where/how people-to-people and institutional relationships could be fostered during their time offshore and maintained on return to Australia
- demonstrated a broad range of strategies to promote the NCP and the scholar's experiences to a range of stakeholders, both while overseas and as an active alumni member after return to Australia
Lower scored responses:
- demonstrated limited understanding of the NCP objective and outcomes
- did not explain how their program would contribute to those objectives
Referees
Some referee reports have not added value to information contained in the applicant's responses to selection criteria in their application. Applicants should try to choose referees that have good knowledge of the applicant's strengths in relation to the assessment criteria, including providing examples to support their views of the applicant.
Applicants should allow sufficient time for referees to provide a considered report. Further information for applicants, referees and Australian universities regarding the referee report process is provided in the Guide to Referee Reports in New Colombo Plan Online (for Applicants and referees).
Other considerations
Where applicants are similarly meritorious at both the application and interview stages, preference may be given to applicants proposing longer periods of study and/or an internship/mentorship and/or longer periods of language training. This aligns with the NCP's objective to give scholars a long-term, immersive and comprehensive experience in the Indo-Pacific region. The longer an applicant's program, and the more components it includes (e.g. study, internship and language training), the more transformative their experience is likely to be.
Priority will also be given to applicants who clearly explain the relationship between their proposed study, language and internship components.
We encourage NCP scholars to have an immersive experience at their primary host location wherever possible. This means undertaking their study component (mandatory), internship and language training at the primary host location wherever possible. However, if scholars are unable to find a suitable internship at the primary host location, they may undertake an internship at a secondary host location (subject to Smartraveller advice), provided the total time spent at the primary host location is longer than the total time spent at all secondary host locations combined.
The NCP particularly encourages participation from students from a diverse range of backgrounds including, but not limited to, Aboriginal and/or Torres Strait Islander students, students from a low socio-economic status background, students from regional/remote areas or universities, students who are first in their immediate family to attend university, students across the genders, female students studying in non-traditional fields, students with a disability, and students from a non-English speaking background.
Some NCP host locations attract more NCP scholarship applications than others. (Consequently, competition for scholarships to those locations is particularly strong). The Department of Foreign Affairs and Trade (DFAT), in the final selection of scholars, will seek to ensure a spread of scholarships across the range of host locations, where possible.
Application Guide
Carefully read through the instructions on how to complete an application for the NCP Scholarship Program using the NCP Online website.
Frequently asked questions
Timing of release of academic results and official academic transcripts
Can the ILO submit a nominee's unofficial academic transcript if the official copy is not yet available at the time of nomination?
Yes. Where official transcripts cannot be provided by the closing of nominations, “unofficial” academic transcripts may be submitted at nominations e.g screenshots, with official transcripts to be provided by the applicant in their application.
Required documents
Why is a CV required as part of the NCP scholarship application?
A CV allows the applicant to provide more details of their achievements, beyond their responses to assessment criteria, by highlighting their academic achievements/awards, work experience, community engagement and extra-curricular interests. The CV enables assessors to gain a fuller picture of the applicant's achievements over time (for example, the length of volunteering and community engagement).
Police checks
How will police checks be organised for the nominee/applicant?
All applicants must undertake a police check. DFAT's contractor will conduct police checks for each applicant following the closing of the nomination period.
In the nomination form, University International Liaison Officers (ILOs) must indicate that the student has provided consent for the contractor to conduct a police check.
The contractor will contact the applicant to seek further information and documents such as an Australian passport, driver licence or Medicare card.
Host location
Can my proposed host location in the application be different from that in the nomination?
Yes. The host location specified in the application will be treated as final.
Can a scholar commence their NCP scholarship program with an internship component at a secondary host location prior to their study component at their primary host location?
We encourage NCP scholars to have an immersive experience at their primary host location wherever possible. This means undertaking their study component (mandatory), internship and language training at the primary host location wherever possible. However, if scholars are unable to find a suitable internship at the primary host location, they may undertake an internship at a secondary host location (subject to Smartraveller advice), provided the total time spent at the primary host location is longer than the total time spent at all secondary host locations combined.
A scholar may commence their NCP scholarship program with an internship at a secondary host location (for up to three months) before relocating to the primary host location for the study component, subject to Smartraveller advice at time of travel.
The scholar will need to provide confirmation of enrolment for their mandatory study component (at their primary host location) prior to departing Australia.
The scholar must ensure that the visa for the primary host location can be granted if they arrive there from the secondary host location (rather than from Australia).
Study component
If I have recently changed degrees or I am in the process of changing to another bachelor or bachelor honours degree, am I still eligible for the NCP scholarship?
Yes, you are eligible, provided your NCP scholarship study component will be fully credit-bearing to your new degree and meet all study component requirements in section 5.2.1 of the NCP Scholarship Program Guidelines. As per section 7.4 of the Guidelines, your home university must provide a letter attesting to the feasibility of your proposed study component in relation to your new degree.
Do I need confirmation of enrolment at the host university when I submit my NCP scholarship application?
No, you do not, in the NCP Scholarship application process, need to provide confirmation of enrolment at your proposed host university. Please see section 7.4 of the Guidelines regarding attachments required for your study component.
If I am studying a double degree, would one letter attesting to the feasibility of my study component suffice or do I need a separate letter from each faculty?
While one letter is sufficient, if the units will be credit bearing to both degrees, then that letter should be signed by both faculties (and the University International Liaison Officer) to confirm the feasibility of the proposed study component.
Can I study at a host institution that is an offshore campus of an Australian university?
Usually not. The NCP aims to establish linkages between Australian institutions and Indo-Pacific institutions and for scholars to have an immersive local experience at their host location.
Preference will be given to applicants who do not nominate an offshore campus of an Australian university as their host university. Applicants should explore all possible locally-based host institutions as prospective host institutions.
Only if all such options are exhausted, should an applicant consider a host institution that is an offshore campus of an Australian university. If an applicant chooses such a host institution, they must provide evidence of efforts to identify courses at locally-based institutions and address the following in their scholarship application:
- whether there are local host institutions in the proposed location that offer relevant courses that could receive credit from the home university, and
- whether Australian students are the minority of the student body and students are taught predominantly by local and international academics at the proposed host institution.
An applicant cannot apply to study at an offshore campus of the Australian university at which they are enrolled in Australia (and to which the offshore study would be credited). The NCP aims to build linkages between Australian institutions and Asia-Pacific institutions.
Can scholars undertake two study components (i.e. each study component = one semester) at different host institutions and different host locations?
Yes, you may undertake two study components during your NCP scholarship program, where each study component is a semester long.
You may undertake your study components in any of the following combinations:
- two study components at host institution A
- one study component at host institution A and one study component at host institution B, where both institutions are in the same host location.
- one study component at host institution A and one study component at host institution B, where the host institutions are in different host locations.
The primary host location is where the NCP scholar will undertake their most substantial study component and also spend the most time during their scholarship program. The total time spent at the primary host location must be longer than the total time spent at all secondary host locations combined. Also, the total duration of your NCP scholarship program must not exceed 19 months.
Honours students
I am in the final year of my Bachelor degree and would like to undertake an Honours program for my NCP study component. However, enrolment into the Honours program will only open after the closing of the NCP scholarship application period. Am I still eligible?
Yes, you are eligible to apply for an NCP scholarship. Please provide as much information on your proposed Honours program as possible at the time of your application e.g a provisional offer for an honours program conditional on your Bachelor degree results; a confirmed honours supervisor, a proposed honours project, confirmation from your home university that your proposed NCP study component will be credit bearing to your home honours degree. The award of a scholarship will be conditional on your enrolment into an honours program at your home university.
Do I need to enrol at the host institution if I'm undertaking only a research-based Honours study component i.e. no coursework?
No, you do not need to enrol at the host institution if you are undertaking only a research-based Honours study component i.e. no coursework.
If you will undertake coursework as part of your NCP study component, you must enrol at the host institution, and ensure your home university credits the coursework units back to your Australian degree.
Referees
Can I nominate two academic referees?
Yes. Both your referees may be academic referees, as long as they can comment substantively across the assessment criteria.
Can I nominate a referee from high school?
You are required to nominate an academic referee who can comment substantively on the assessment criteria, particularly the criterion on academic excellence at the tertiary level. An academic from your university, rather than from your high school, will be better placed to comment on this criterion. However, you may nominate a personal referee from your high school if they are able to comment on the remaining criteria.
Does my academic referee have to be from my current home university?
Generally, yes. However, if, for example, your academic referee has recently left your home university, you may still nominate them, as long as they can comment substantively on the assessment criteria.
If you have recently changed home universities, you may nominate an academic referee from your previous home university, provided they can comment substantively on the assessment criteria.
If I have changed courses at university recently, can I nominate an academic referee from a previous course?
Yes, provided they can comment substantively on the assessment criteria.
Does my academic referee have to comment on the non-academic related assessment criteria?
You should select an academic referee who can comment substantively on all assessment criteria wherever possible. However, if your academic referee is only able to comment on the academic-related assessment criteria, they can leave blank the response to the remaining assessment criteria. Your personal referee must be able to comment substantively on the remaining assessment criteria.
Students studying online may find it difficult to nominate an academic referee, due to having had little interaction with academics on campus. What advice would you give?
In such cases, your academic referee may comment only on the first criterion (academic excellence at the tertiary level) and leave one or all of the other criteria blank (if they are unable to comment on them). Applicants should ensure their other referee can comment substantively on the remaining criteria.
Can referees save their draft report and complete it later?
Referees may save each completed section of the report and return to the report at a later stage. There is no need to complete the entire report in one session.
My referee has accidentally submitted their incomplete report. Is it possible for the referee to resume the report?
No. referees cannot edit a report after it has been submitted. However, the applicant can remove the referee from their application (select the “Remove” button) and re-enter the referee's details. The referee will receive an email containing a new link and password to start a new report.
Internships
Do I have to confirm or lock in internships during the application stage?
No, any internships in your application do not need to be confirmed. However, we encourage you to conduct research, speak to NCP alumni, and make enquiries with potential internship host organisations on possible internship opportunities, and include the details of these potential internships in your application. You should demonstrate that you have researched possible internships and explain how they will align with your study/career goals and the NCP program objective and outcomes.
Can I undertake an internship at a host location that is different from where I undertake the study component?
We encourage NCP scholars to have an immersive experience at their primary host location wherever possible. This means undertaking their study component (mandatory), internship and language training at the primary host location wherever possible. However, if scholars are unable to find a suitable internship at the primary host location, they may undertake an internship at a secondary host location (subject to Smartraveller advice), provided the total time spent at the primary host location is longer than the total time spent at all secondary host locations combined. Please explain how your proposed program components will achieve your study/career goals and NCP program objective and outcomes.
Given that scholars need to commence their NCP scholarship program between 1 January and 15 December of the scholarship round year, is it possible to undertake a full-time internship at the host location from say mid-December of the scholarship round year and only commence the study component in March of the following year?
Yes. For example, if you commence your NCP scholarship program with a full-time internship component or language training component on 15 December 2024, then the latest you may commence your study component is 15 March 2025.
As per section 5.1(a) of the guidelines, your study component must commence within three months of commencing your scholarship program subject to international travel restrictions.
Is there a limit to the number of internships I can undertake during the NCP scholarship program?
No, there is no limit to the number of internships you can complete, provided they meet the requirements stated in section 5.2.2 of the Guidelines.
Visas
Do I need to find out about visas during the application stage?
No. You only need to seek advice regarding visas if you are awarded an NCP scholarship. If you are awarded an NCP scholarship, you will need to organise a visa for your host location by contacting the relevant diplomatic mission/s to seek up-to-date advice on the appropriate visas for your program.
Visa requirements for study may be different from those for internships, even in the same host location, and can be subject to change at short notice. Scholars are required to ensure that they receive up-to-date advice for all components of their program.