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Annual Report 2014–15
Department of Foreign Affairs and Trade
Guide to the report
Section 1:
Overviews
Secretary’s review
Departmental overview
Section 2:
Performance reporting
Outcome 1: Foreign policy, trade and international development
Pacific
North Asia
Southeast Asia
South and West Asia
Middle East and Africa
Americas
Europe
Bilateral, regional and multilateral trade negotiations
Trade development, investment, policy coordination and tourism
Multilateral policy, development, legal and environment
International security, nuclear disarmament and non-proliferation
Services to other agencies in Australia and overseas
Services to diplomatic and consular representatives in Australia
Public diplomacy and communications
New Colombo Plan
Progress against Australia’s development policy and performance framework
Cross-regional programs
Emergency, humanitarian and refugee program
Multilateral replenishments and global development partnerships
NGO, volunteer and community programs
Outcome 2: Consular and passport services
Consular services
Passport services
Outcome 3: Security, ICT and overseas property
Security and ICT services
Property services
Report on financial performance
Section 3:
Corporate management & accountability
Overview
Corporate governance
External scrutiny and accountability
Management of human resources
Management of financial resources
Outlook
Section 4:
Appendixes
Ministerial responsibilities
DFAT Values Statement
Staffing overview
Agency resource statement
Aid program expenditure
Inquiries by parliamentary committees
Matters before courts and administrative tribunals
Workplace health and safety
Ecologically sustainable development and environmental performance
Purchaser–provider arrangements
Advertising and market research
Grants and contributions
List of sponsors
Summary of the overseas network
List of corrections
Section 5:
Financial statements
Independent auditor’s report
Statement by the Secretary and Chief Financial Officer
Financial statements
Statement of Comprehensive Income
Statement of Financial Position
Statement of Changes in Equity
Cash Flow Statement
Schedule of Commitments
Administered Schedule Of Comprehensive Income
Administered Schedule Of Assets And Liabilities
Administered Reconciliation Schedule
Administered Cashflow Statement
Schedule of Administered Commitments
Notes to and forming part of the financial statements
Note 1: Summary of Significant Accounting Policies
Note 2: Events After the Reporting Period
Note 3: Net Cash Appropriation Arrangements
Note 4: Expenses
Note 5: Income
Note 6: Fair Value Measurements
Note 7: Financial Assets
Note 8: Non-Financial Assets
Note 9: Payables
Note 10: Provisions
Note 11: Restructuring
Note 12: Cash Flow Reconciliation
Note 13: Contingent Assets and Liabilities
Note 14: Senior Management Personnel Remuneration
Note 15: Financial Instruments
Note 16: Financial Assets Reconciliation
Note 17: Administered - Expenses
Note 18: Administered - Income
Note 19: Administered - Fair Value Measurements
Note 20: Administered - Financial Assets
Note 21: Administered - Non-Financial Assets
Note 22: Administered - Payables
Note 23: Administered - Provisions
Note 24: Administered - Cash Flow Reconciliation
Note 25: Administered - Contingent Assets and Liabilities
Note 26: Administered - Financial Instruments
Note 27: Administered - Financial Assets Reconciliation.
Note 28: Administered - Defined Benefit Pension Schemes
Note 29: Appropriations
Note 30: Special Accounts
Note 31: Reporting of Outcomes
Note 32: Budgetary Reports and Explanations of Major Variances
Section 6:
Reference material
Glossary of terms
Acronyms and abbreviations
List of tables
List of figures
List of requirements
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Section 6: Reference material
List of requirements
List of requirements
Description
Requirement
Letter of transmittal
mandatory
Glossary
mandatory
Contact officer(s)
mandatory
Internet home page address and internet address for report
mandatory
Review by the Secretary
Review by department secretary
mandatory
Summary of significant issues and developments
suggested
Overview of department’s performance and financial results
suggested
Outlook for the following year
suggested
Significant issues and developments — portfolio
suggested
Departmental overview
Role and functions
mandatory
Organisational structure
mandatory
Outcome and program structure
mandatory
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change
mandatory
Portfolio structure
mandatory
Report on performance
Review of performance during the year in relation to programs and contribution to outcomes
mandatory
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements
mandatory
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change
mandatory
Narrative discussion and analysis of performance
mandatory
Trend information
mandatory
Significant changes in nature of principal functions/ services
suggested
Performance of purchaser–provider arrangements
suggested
Factors, events or trends influencing departmental performance
suggested
Contribution of risk management in achieving objectives
suggested
Performance against service charter customer service standards, complaints data, and the department’s response to complaints
mandatory
Discussion and analysis of the department’s financial performance
mandatory
Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations
mandatory
Agency resource statement and summary resource tables by outcomes
mandatory
Management and accountability
Corporate governance
Agency heads are required to certify their agency’s actions in dealing with fraud.
mandatory
Statement of the main corporate governance practices in place
mandatory
Names of the senior executive and their responsibilities
suggested
Senior management committees and their roles
suggested
Corporate and operational plans and associated performance reporting and review
suggested
Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to manage those risks
suggested
Policy and practices on the establishment and maintenance of appropriate ethical standards
suggested
How nature and amount of remuneration for SES officers is determined
suggested
External scrutiny
Significant developments in external scrutiny
mandatory
Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner
mandatory
Reports by the Auditor-General, a Parliamentary Committee, the Commonwealth Ombudsman or an agency capability review
mandatory
Management of human resources
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives
mandatory
Workforce planning, staff turnover and retention
suggested
Impact and features of enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian Workplace Arrangements (AWAs)
suggested
Training and development undertaken and its impact
suggested
Work health and safety performance
suggested
Productivity gains
suggested
Statistics on staffing
mandatory
Statistics on employees who identify as Indigenous
mandatory
Enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and AWAs
mandatory
Performance pay
mandatory
Assets management
Assessment of effectiveness of assets management
mandatory, if applicable
Purchasing
Assessment of purchasing against core policies and principles
mandatory
Consultants
The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website.
mandatory
Australian National Audit Office access
Absence of provisions in contracts allowing access by the
Auditor-General
mandatory
Exempt contracts
Contracts exempted from publication in AusTender
mandatory
Small Business
Procurement initiatives to support small business
mandatory
Financial statements
Financial Statements
mandatory
Other mandatory information
Work health and safety (Schedule 2, Part 4 of the
Work Health and Safety Act 2011
)
mandatory
Advertising and Market Research (Section 311A of the
Commonwealth Electoral Act 1918
) and statement on advertising campaigns
mandatory
Ecologically sustainable development and environmental performance (Section 516A of the
Environment Protection and Biodiversity Conservation Act 1999
)
mandatory
Compliance with the agency’s obligations under the
Carer Recognition Act 2010
n.a.
Grant programs
mandatory
Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms
mandatory
Information Publication Scheme statement
mandatory
Correction of material errors in previous annual report
mandatory
Agency Resource Statements and Resources for Outcomes
mandatory
List of requirements
mandatory
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